Part-Time Administrative Support II, CAS Graduate Studies TP5062 var a2a_config = a2a_config || {}; a2a_config.onclick = 1; Staff (Part-Time) --> Academic SupportDeLand, FL * ID: 1355-280 * Part-Time This is a part-time professional position in the Office of Graduate Studies that reports to the Assistant Director of Graduate Studies. The Administrative Support II staff member oversees the daily operations of the Office of Graduate Studies and is responsible for organizing and maintaining all student records related to the Department of Counselor Education, MFA, and Graduate Education Programs, and various certificate programs existing and forthcoming. In addition to overseeing the daily operations, the Administrative Support staff member will emphasize building and maintaining a positive student experience. The position serves as a comprehensive student service and accreditation reporting professional. The incumbent will be responsible for promoting excellent associations with prospective, current, and former students and work collaboratively with faculty, staff, and University personnel.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
Work closely with the offices of Admissions, Student Financial Planning, Bursar, Registrar Office, Information Technology, and faculty to afford a smooth transition from applicant to studentMonitor and process all IncompletesTranscribe minutes for meetings of the Arts and Sciences Graduate CouncilMonitor and communicate with students admitted on a provisional or conditional basisMaintain program goals and objectives, evaluate ongoing operations and recommend and/or implement changes as appropriate to maximize the effectiveness of the office and streamline departmental proceduresPrepare and send Advancement to Candidacy letters to Educational Leadership studentsMaintain master list of all students in the Counselor Education, MFA, and Graduate Education programsReserve rooms and arrange refreshments for departmental events as neededAttend departmental administrative support meetingsManage, review, and create electronic student recordsAssign academic advisorsCommunicate with incoming and current students during the full-range of their graduate education, from sending welcome letters and information about how to access my.stetson, to advising them on degree completion requirements and systems navigation; this includes registration, financial aid, billing, transfer of coursework, graduation communications, etc., by telephone, email, and in-personMonitor registration eligibility for post-baccalaureate and graduate studentsUpdate Degree Audit with advancement, FELE, CPCE, Portfolio and Craft Talk completion dataAssist students with graduate leave and withdrawal processesRegister MFA and Graduate Education students each termCode Banner for students taking approved leaveProcess double-major or certificate coding in BannerReceive Florida Department of Education FELE electronic reports and update data to students' Degree AuditPurge student files eight years after program completionWork closely with department chairs, program coordinators/ directors, and graduate councils to provide essential data (via Banner and Argos reporting)Electronically submit mandated data to Florida Department of Education (e-IPEP); provide data for CAEP and CACREP accreditation bodiesAnswer phones and email to maintain departmental communications and businessRespond to student requests and provide a full range of support to students and faculty Keep an organized, professional, and efficient office that promotes and supports the Office of Graduate Studies within the College of Arts and SciencesPerform other site and position specific functions as assigned
Required Skills
Advanced administrative skills, organizational ability, and excellent problem-solving and interpersonal skillsA personable, motivated, and dynamic individual with strong verbal and written communication skillsMust have strong computer skills, particularly proficiency with word processing and spreadsheet software, and familiarity with database managementMust be able to take initiative, think logically, and pay close attention to detail
Required Experience
Bachelor's degreeFive years of related experience or equivalent training and experienceDesire to join a distinct university community committed to inclusive excellence, kindness, and collaboration, as it seeks to move Forward Together in making our community and world a better place
Ideal Candidate Qualifications:
Specific knowledge of SCT Banner and Degree Audit software is a plus
Work Environment: Requires some physical effort (i.e. standing and walking), occasional light lifting, manual dexterity in operation of office equipment, extended period of time at a keyboard, and at times, hours outside the normal University schedule. Employee will be required to perform other job-related duties requested by the supervisor.
