Position Title:

Administrative Assistant to the Department of Pharmacy Practice and Administration

St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master's, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master's and doctoral programs in business, nursing, education, pharmacy, and public health. The University's residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background.


The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, "Teach Me Goodness, Discipline, and Knowledge." We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres-a beautiful setting for a warm, friendly campus community.

This position will support the Department of Pharmacy Practice and Administration one of two departments in the Wegmans School of Pharmacy, which includes daily support for both the Chair of the department and approximately 20-25 faculty. This position provides administrative assistance and support for the department with academic needs and communication as needed with students, departments across campus and outside collaborators. Overall support will include but is not limited to:

• Support faculty needs for both the campus and online pathways, related to courses and activities, including learning management systems (LMS) such as BrightSpace or Canvas, posting of course materials, formatting teaching materials, processing assignments.


• Work with the other departmental administrator to create and maintain exam and proctor calendar for faculty/students across both departments


• Collaborate with the Coordinator of the standardized patient (SP) program to optimize utilization for courses and activities, including scheduling SP/students, managing video recording equipment, being present on the days of events to assure proper recording and coordinating activities and aiding in processing timesheets for the SP.


• Provide faculty assistance with curricular and co-curricular activities including Team Stepps, SBIRT, Concepts, OSCE, Immunizations training, Communication and Counseling and other hands-on activities throughout the program


• Assist faculty in organizing and hosting outside speakers for events and courses


• Interface with internal and external parties and departments


• Assist Office of Experiential Education in student activities and organized preceptor-related events


• Complete office tasks related to scheduling meetings, maintaining calendars, recording meeting minutes, procuring office supplies


• Support the Department Chair with their scheduling needs as it relates to professional and academic appointments and support of the students.


• Process confidential materials as it relates to the activities of the Chair.


• Work with the Chair to process budget requests and assure documentation and allocation in appropriate budget categories


• Support other administrative assistants within the school during times of high need


• Assist Dean's Office and faculty with Wegmans School of Pharmacy events as needed


• Other duties as assigned

AAS and/or previous experience in academic environment is desirable.

Applicants should have:

• excellent communication and interpersonal skills


• ability to work within and for a large department


• ability to work independently and be self-motivated


• be able to switch back and forth between tasks quickly


• excellent time management and organizational skills


• desire to be part or a new, growing, and innovative academic team


• ability to change priorities over time as the school's and department's needs evolve


• basic computer skills


• familiarity with common computer office programs (e.g. Microsoft office, Adobe, internet, zoom and as needed Microsoft teams)


• skill with other programs like Excel, Qualtrics, Yuja and AI desired


• familiarity with academic learning platforms like Canvas, BrightSpace, etc desired


• ability to learn new computer-based applications quickly


• prior working knowledge of basic office/teaching machinery (e.g. copier/printers, scanners, projectors)

None

Pleasant office environment.

Computers and peripherals, copier, printer, telephone, A/V equipment

Full-time

Full time/12 months/35 hours a week

0

It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees.


The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.


The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email (titleix@sjfc.edu), in-person in Campus Center 206, or outside of business hours by contacting the Office of Safety and Security (585-385-8111).

3690 East Ave., Rochester, NY 14618

Non-Exempt

$17-20/hr

The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University's competitive Total Rewards package which can be viewed
here

S00609P

06/10/2024

Yes

Any questions, please reach out to the Department Chair, Elizabeth Phillips at ephillips@sjfc.edu. She can also be reached at 585-899-3890.