Beacon Hill Legal is seeking a Litigation Legal Secretary for our client a leading defense litigation law firm. We are seeking a seasoned Litigation Legal Secretary to become an integral part of our vibrant legal team. In this role, you will be at the heart of the action, providing essential support to our attorneys through every phase of litigation. This hybrid position
Responsibilities
Craft and Prepare Legal Documents: Skillfully draft and finalize pleadings and discovery documents for filing and service, ensuring accuracy and timeliness.
Orchestrate Key Legal Events: Coordinate and schedule depositions, seamlessly managing communication between attorneys, clients, witnesses, and court reporters.
Plan Strategic Meetings: Schedule and organize conference calls, on-site and off-site meetings, facilitating smooth collaboration among team members.
Design Travel Itineraries: Arrange and coordinate comprehensive travel plans, ensuring hassle-free logistics for attorneys and clients.
Master Case Calendars: Efficiently manage the scheduling of depositions, hearings, trials, and all critical dates, maintaining precision and organization.
Optimize Outlook Scheduling: Oversee attorneys' Outlook calendars flawlessly, organizing appointments, conferences, and meetings.
Open New Legal Matters: Initiate new client matters, perform thorough conflict checks for partner review and prepare personalized engagement letters.
Streamline Document Management: Expertly organize, save, and manage documents and emails in the document management system, maintaining easy access to all key information.
Manage Attorney Expenses: Submit expense reports for attorneys with efficiency and accuracy, supporting smooth financial operations.
Handle Vendor Billing: Manage third-party vendor bills,, processing check requests, and liaising with accounting to ensure timely payments.
Qualifications
Seasoned Litigation Expert: Bring 10+ years of proven experience in the fast-paced world of litigation, confidently navigating complex cases from discovery through trial.
Master of Legal Procedures: Demonstrate in-depth knowledge of litigation, including e-filings, trial procedures, and intricate federal and state court procedures and rules. Experience with multi-state court filing procedures is an asset.
Tech-Savvy Legal Professional: Leverage your expertise with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) to streamline legal processes and enhance productivity.
eDockets & Document Management Proficiency: Prior experience working with eDockets and advanced document management systems like iManage highly preferred, enabling you to stay organized and efficient in document-heavy cases.
Organizational Guru: Excel in organizational excellence with a proven ability to thrive in a fast-paced environment where multi-tasking and prioritization are key to success.
Self-Starter & Independent Worker: Take initiative and work autonomously with confidence in handling complex tasks and competing priorities with ease.
Pressure-Proof Performer: Remain calm, flexible and proactive when working under pressure, offering creative solutions, and maintaining efficiency in any situation.
Effective Communicator: Showcase outstanding written and verbal communication skills, ensuring clarity, professionalism, and attention to detail in every interaction.
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .
