Job Description:
National Capitol Contracting


Position Title: Conference Logistics Manager

Requisition ID: 1049

Location:National Institute of Health, Bethesda, MD, US

Category:Full Time


Posted Date:Yesterday


Description:

Position Summary

This is an ONSITE position located in Bethesda, MD.

NCC is seeking a Conference Logistics Manager to join a team of professionals at the NIH, the nation’s premier scientific and medical research centers. In this position, you will be responsible for ensuring the proper configuration, cleanliness, and readiness of event spaces, including bathrooms, public areas, conference rooms, and auditoriums. The successful candidate will collaborate with a seasoned team leaders to process customer meeting requests, organize schedules for setup, maintenance, and reset of conference spaces, and will provide support for a team of bilingual Spanish/English speaking Event Support Specialists.

This management position requires experience in conducting hands on training, organizing schedules across multiple properties, and a dedication to providing employees with a safe, equitable working environment with clear, reasonable instructions. At NCC we actively seek a culture of empowerment and opportunity for advancement. We expect our managers to act with care, respect, and to promote an attitude of service.

The conference support team lead by the Conference Logistics Manager is responsible for setup of tables, chairs, and other conference furniture according to instructions provided by the scheduling team, maintaining cleanliness of designated areas, storage of furniture when not in use, and limited support of presentation and conferencing technology deployments. The Conference Logistics Manager will perform routine inspections to uphold quality and customer service standards, manage employee schedules to balance workloads and priorities, and oversee day-to-day operations, including monitoring supply inventories, issuing order requests for restock, and referring maintenance tickets to the government for remediation.

Key Areas of Responsibility

• Creating and maintaining a schedule of for all team members.
• Managing cleaning supplies inventory.
• Support employee timesheet entry in Spanish and English.
• Participating in weekly coordination meeting with program leadership.
• Delegating cleaning, room setup, and maintenance tasks to team members.
• Monitoring the safety and cleanliness of designated interior areas, such as bathrooms, conference rooms, main corridors, and auditoriums.
• Performing routine inspections for quality and customer service.
• Capturing and managing MSDS / chemical training.
• Establishing a set cleaning schedule and collecting compliance data for reporting.
• Supporting the use of electronic measurement of activity / reporting.

Minimum Requirements

• High School Diploma or equivalent; Associate's or Bachelor’s degree in Facilities Management, Business Administration, or a related field preferred.
• At least 3-5 years of experience in facilities management or a similar role, including experience with maintenance and cleaning processes.
• Strong knowledge of building systems, safety protocols, and maintenance procedures.
• Proven ability to manage and delegate tasks effectively.
• Experience with electronic reporting and activity measurement tools.
• Familiarity with MSDS and chemical safety training.
• Excellent verbal and written communication skills.
• Basic understanding of budgeting and procurement processes.
• Strong organizational and time-management skills.
• Ability to work collaboratively with diverse teams.

Preferred Qualifications

• Fluency in Spanish is strongly preferred.
• Relevant certifications in facilities management or safety (e.g., Certified Facility Manager (CFM)) are a plus.

Special Position Requirements

Schedule: Monday-Friday, 7AM-4:30PM with flexibility to meet customer's schedule.

This is a full-time position. NCC offers a competitive compensation packages: salary is commensurate with experience. Benefits include medical, dental, flexible spending, three weeks accrued Paid Time Off (PTO), paid federal holidays, and 401(k) with company match.

NCC is an Equal Opportunity Employer (Minority/Female/Disabled/Veteran).

NCC is an Equal Opportunity/Affirmative Action Employer (Minority/Female/Veteran/Disabled).

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