Job ID: 2024-6314 Type: Regular Full-Time Category: Head Start Upbring
Overview
About Us
At Upbring, we are servants on a mission to break the cycle of child abuse. We are warriors, brave as the thousands of Texas Children and families we serve. We stand up for those who cannot speak for themselves. We are a family who values innovation, empathy, patience, understanding and trustworthiness.
About Our Head Start Centers
Upbring Head Start Preschool provides a safe, inclusive place to learn, grow and thrive. The families receive support and services to complement the child’s education as the kindergarten transition nears.
What You'll Do
The Area Administrative Assistant will provide administrative and clerical support to the Regional Directors and is primarily responsible for supporting the day to day organizational, purchasing, and communication tasks. This position will be responsible for the digital records management for the Head Start program in accordance with Agency, Program, and Federal regulatory requirements.
Upbring staff members are servant-leaders on the pursuit of breaking the cycle of child abuse and empowering others to do the same through example while embodying our core values: We are Warriors. We are Servants. We are Family.
This position is year-round and scheduled accordingly.
Responsibilities
We Are Warriors | We Set the Standards for Child Education
Work Standards
Schedule department meetings as requested and maintain a meeting calendar
Prepare materials for meetings as requested including ordering catering as needed
Receive and distribute materials as directed
Sort and distribute incoming mail, process outgoing mail, and arrange for courier services as needed
Order supplies including obtaining quotes, requesting POR (purchase order request), PO(purchase orders), and submitting orders
Maintains, receives, and distributes technology inventory to new hires and exiting staff
Make travel arrangements as requested
Catalog, label, distribute, and collect materials and supplies as directed
Serve as point of contact for copier/printer/technological issues
Staff must not use/impose corporal punishment or other forms of child maltreatment as a method to discipline children
Comply with the company code of conduct and other applicable regulations and requirements, including Licensing Head Start Program Performance Standards (HSPPS), Upbring policies, and procedures, Child Care Minimum Standards, and other federal, state, and local regulatory requirements
Always ensure the health and safety of each child in care, and support the overall well-being of children
Immediately communicate with supervisor all concerns related to child health and safety
Always maintain confidentiality
Complete administrative duties such as filing, scanning, faxing, copying, and printing as needed
Other duties and special projects as assigned
Communication
Maintain and check the voicemail daily, forward calls to the appropriate directors and/or take a message
Communicate with vendors and internal department to expedite the ordering process
Complete data entry and create or complete reports upon request
Maintain and review records and files to meet department and facility needs and compliance with regulatory requirements
Fiscal Management
Prepare and submit monthly expense reports for leadership team
Input expenses into the Agency’s procurement system upon request
Enter capital assets and equipment inventory into the authorized data management platform as items are purchased and upon request
Review prevailing wage documentation to ensure compliance with the Davis Bacon Act for any construction project over $2,000
We Are Servants | We Help Others
Teamwork
Seek guidance and support from supervisor for mitigating concerns: inclusive but not limited to classroom management, behavior management, child health and safety, child development, and any other concerns requiring intervention.
Support program staff in a collaborative effort to promote a positive nurturing environment embodying all Upbring’s Core Values
Assist with printing inventory tags for Upbring equipment and materials
Respond to general inquiries about the program or refer to appropriate staff for more detailed information
Assist in preparation of monthly Policy Council meetings and process submittal of documentation to the Superintendent
Develop and maintain strong working relations with administrative staff
Work closely with classroom teachers and regional directors to ensure program operations and are supporting and meeting program goals and objectives and learning outcomes
We Are Family | We Are Passionate & Compassionate
Building Relationships
Develop and maintain strong working relationships with Center Directors, classroom teachers, administrative staff, children, and parents to ensure the children are receiving a quality learning experience
Work as part of the team and always show professionalism by modeling Upbring’s Core Values and demonstrating a positive attitude
Maintain positive working relationships, while maintaining strong ethical boundaries
Actively participate in exhibiting cultural awareness and sensitivity when interacting with children, parent(s)/guardian(s), staff, and the community
2 years of previous administrative experience, preferably in an education environment
Bilingual (English and Spanish) with the ability to fluently converse and write in Spanish (based on student population and service area), highly preferred
CPR/First Aid Certification
Knowledge, Skills, and Abilities
Ability to work in a fast-paced environment, while maintaining excellent customer service skills
Strong interpersonal skills with the ability to work and interact with diverse groups of people
Perks at Upbring
Competitive PTO & paid holidays
Health, dental, vision insurance & more!
403(b) Plan
Employee Assistance Program
Discounted Gym Memberships
Diversity. Equity. Inclusion. Belonging
We are a diverse and inclusive Organization that recognizes our strength is in the efforts of our selfless warriors. Honoring and recognizing the value and dignity of all individuals is the cornerstone of our agency. The more diverse the individuals, thought processes and lived experiences, the greater the opportunity is to combine unique perspectives to make a greater impact. Our trust, respect, and appreciation for one another is demonstrated through our communication, celebration of progress and relentless effort to be at our best TO FULLFILL OUR MISSION OF BREAKING THE CYCLE OF CHILD ABUSE.
Upbring is an Equal Employment Opportunity/AA Employer and does not discriminate on the basis of race, color, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, pregnancy, marital status, national origin, genetic information, physical or mental disability, military or veteran status.