Job ID: 2024-6310 Type: Regular Full-Time # of Openings: 1 Category: Head Start Upbring
Overview
About Upbring
At Upbring, we are servants on a mission to break the cycle of child abuse. We are warriors, brave as the thousands of Texas Children and families we serve. We stand up for those who can’t speak for themselves. We are a family who values innovation, empathy, patience, understanding and trustworthiness.
What You'll Do
The Senior Administrative Assistant will provide administrative and clerical support to the administration staff and is primarily responsible for managing the credit card and procurement administrative processing of Head Start. This position will be responsible for the digital records management for the Head Start program in accordance with Upbring’s, Program, and Federal regulatory requirements.
Our Upbring staff members are servant-leaders on the pursuit of breaking the cycle of child abuse and empowering others to do the same through example while embodying our core values: We are Warriors. We are Servants. We are Family.
*This position is year-round and scheduled accordingly.
Responsibilities
We Are Warriors | We Set the Standards for Child Education
Work Standards
Perform tasks within established deadlines and with the greatest accuracy possible
Review lease agreements and memorandums of understanding (MOU)
Order supplies and maintain an appropriate level of supply inventory
Maintain records and files to meet department and facility needs and compliance with regulatory requirements
Filing and retrieving corporate records, documents, and reports
Using various software, including word processing, spreadsheets, databases, and presentation software
Staff must not use/impose corporal punishment or other forms of child maltreatment as a method to discipline children
Comply with the company code of conduct and other applicable regulations and requirements, including Licensing Head Start Program Performance Standards (HSPPS), Upbring policies, and procedures, Child Care Minimum Standards, and other federal, state, and local regulatory requirements
Always ensure the health and safety of each child in care, and support the overall well-being of children
Other duties and special projects as assigned
Communication
Complete data entry and create or complete reports upon request
Work with Superintendent to develop online resources for Head Start program leadership to reference regarding Head Start/Upbring policies, processes, and procedures
Immediately communicate with supervisor all concerns related to child health and safety
Answering phones and routing calls to the correct person or taking messages
Fiscal Management
Review and process all Head Start financial related invoices, statements, and expense reports; follow up as needed
Review and code Head Start expenses; compile data and assist in preparation of department’s annual budget
Prepare monthly billing reports for Accounts Payable and maintain billing templates and billing codes for all Head Start-related equipment
Continuously review and evaluate the credit card and purchasing processes to ensure a seamless and efficient process; make recommendations for improvement; analyze purchasing and vendor costs and evaluate for possible cost savings
We Are Servants| We Help Others
Teamwork
Seek guidance and support from supervisor for mitigating concerns: inclusive but not limited to classroom management, behavior management, child health and safety, child development, and any other concerns requiring intervention
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, superintendents, etc.
Make travel arrangements for leadership members as needed
Reading and analyzing incoming memos, submissions, and distributing them as needed
Backup Area Administrative Assistant as needed
Work closely with other classroom teachers and the administrative staff to ensure program operations are supporting and meeting program goals and objectives and learning outcomes
We Are Family | We Are Passionate & Compassionate
Building Relationships
Develop and maintain strong working relationships with other classroom teachers, administrative staff, children, and parents to ensure the children are receiving a quality learning experience
Work as part of the team and always show professionalism by modeling and demonstrating a positive attitude
Maintain positive working relationships, while maintaining strong ethical boundaries
Actively participate in exhibiting cultural awareness and sensitivity when interacting with children, parent(s)/guardian(s), staff, and the community
Qualifications
Minimum Qualifications
Associate degree in Business Management or related field, additional years of experience will be considered in lieu of education requirement
3 years administrative experience, preferably in an education or child welfare environment
Knowledge, Skills, & Abilities
Demonstrated ability to communicate professionally, interact with all levels of management in a clear and concise manner
Strong stress management, time management, and organizational skills with the ability to pay close attention to detail
Ability to prioritize tasks and projects and meet deadlines
Strong written and verbal communication, including preparation of quality well written documents, reports, and correspondence
Ability to work in a fast-paced environment, while maintaining excellent customer service skills
Strong interpersonal skills with the ability to work and interact with diverse groups of people
Ability to build a positive rapport with children, parents/guardians, and team members, and communicate in person and by telephone in a friendly and welcoming manner
Ability to work independently and within a team; ability to take initiative with limited supervision
Preferred Qualifications
Previous experience in administrative role supporting multiple stakeholders
Bilingual (English and Spanish) with the ability to fluently converse and write in Spanish (based on student population and service area), highly preferred
CPR/First Aid Certification
Perks at Upbring
Competitive PTO &paid holidays
Health, dental, and vision insurance & more!
403b
24/7 access to telemedicine and counseling services
Gym Memberships
Donated Leave Program
Emergency Assistance Program
Diversity. Equity. Inclusion. Belonging
We are a diverse and inclusive Organization that recognizes our strength is in the efforts of our selfless warriors. Honoring and recognizing the value and dignity of all individuals is the cornerstone of our agency. The more diverse the individuals, thought processes and lived experiences, the greater the opportunity is to combine unique perspectives to make a greater impact. Our trust, respect, and appreciation for one another is demonstrated through our communication, celebration of progress and relentless effort to be at our best TO FULLFILL OUR MISSION OF BREAKING THE CYCLE OF CHILD ABUSE.
Upbring is an Equal Employment Opportunity/AA Employer and does not discriminate on the basis of race, color, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, pregnancy, marital status, national origin, genetic information, physical or mental disability, military or veteran status.