Job Description:
Pima Community College
Pima Community College Named Top University/College Employer in Arizona
Position Title: Specialist: Facilities Assessment Data
Department: Facilities - Maintenance & Security
Starting Rate: Band 4 - $47,100 - $53,010
Benefits: Summary
Closed Date: October 6, 2024, 5:00 PM Arizona Time
Position Summary:
The Facilities Assessment Data Specialist is the primary contact for all things related to the College's Work Order and Facilities Assessment Systems. Ensures proper data entry and data retrieval by users ensuring information is accurate and up to date. Retrieves data, creates reports and analyzes data within the Work Order and Facilities Assessment Systems. May be assigned to multiple Directors to provide data tracking and analysis for the Facilities Department as directed. Provides input on data interpretation and recommendations.
Duties and Responsibilities:
- Manages day to day operations, coordination and support for capital planning, assets and space planning systems. Researches, interprets, updates and maintains a variety of capital planning and related records and databases
- Monitors and reconciles systems data for completeness and integrity for accurate reporting. Recommends audits to correct/ update data. Performs monthly monitoring of data recorded including the status of ongoing projects, service demands and available resources
- Researches, analyzes, and prepares various administrative reports creating files subject to internal and external audits. Provides weekly, monthly and annual reports as assigned
- Provides cost/benefit reporting and other analysis to support Departmental capital planning, deferred maintenance and space planning
- Gathers data and provides preliminary recommendations and coordinates capital and asset management maintenance plans (preventive, predictive) towards improving FCI
- Troubleshoots systems and applications and assists users with errors. May contact vendor to minimize disruption of services. Provides updates to supervisor regarding system outage
- Provides training on assigned systems and leads workshops for faculty, staff and/or maintenance personnel on proper usage of systems
- Provides reporting support in regard to the College climate action plan and sustainability efforts
- Provides reporting support as directed to Facilities Managers/ Directors to ensure Departmental/College goals are met. May provide recommendations regarding reporting methods and reporting practices
- May prepare, review, and provide input on technical proposals and related documents for applicability to College needs as needed
- Works closely with Business Services Manager to reconcile and verify accounting accuracy. Maintains positive working relationship with internal and external business partners
- Participates in professional development to ensure knowledge and ability to use all assigned record and database systems is current
- Performs all other duties and responsibilities as assigned or directed by the supervisor
Job Requirements:
- Vocational or technical training/High school diploma or GED in Information Technology, Business Administration or a closely related field of study and
- One year of related experience
or
- An equivalent combination of certification, education and experience sufficient to successfully perform the essential duties of the job such as those listed above
Preferred:
- Bachelor's degree in Information Management or a closely related field of study
- One to three years of related experience
The ideal candidate will have the following knowledge, skills and abilities:
- Knowledge of computer and network operating systems
- Knowledge of regulatory compliance principles and practices
- Skill in effective communication (both written and oral)
- Skill in budget/ resource management
- Skill in performing a variety of duties, often changing from one task to another of a different nature
- Skill in problem solving
- Skill in project management principles, processes, and techniques
- Ability to adapt to a rapidly changing technical environment
- Ability to adapt and maintain professional composure in emergent and crisis situations
- Ability to apply analytical and critical thinking skills as well as draw conclusions and prepare accurate reports of results
- Ability to maintain effective and positive working relationships
- Ability to operate relevant equipment required to complete assigned responsibilities for the position
- Skill in program development and process improvement
