The Media School at Indiana University is built on a decades-long tradition of journalism, film, media, and communication at one of the nation's premier public universities. Our programs focus on teaching, researching, and creating media from academic, creative, and professional perspectives. The Media School is committed to building and supporting a diverse, inclusive, and equitable community of students, faculty, practitioners, and staff.
This position reports to the director of finance and will not be a supervisor.
Job Summary
Department Specific Responsibilities
Provides support to team members in navigating financial transaction processes, making corrections, and interpreting policy.
Approves specific financial transactions.
Ensures Media School SOPs are accurate and consistent with school, campus, and university policy.
Seeks opportunities to improve processes to ensure accuracy and efficiency.
Processes a series of financial transactions including requisitions, accounting entries, and IU Foundation reimbursement requests.
Processes eDocs related to employment activities including hires, renewals, and terminations.
Processes non-employee travel reimbursement requests and assists faculty and staff with travel and out-of-pocket expense reimbursements as needed.
Generates financial reports and creates dashboards as needed.
Drafts preliminary budgets for various operational areas, researching past transactions and working with the appropriate faculty and staff to forecast future costs.
Develops reporting systems for faculty, units, and operational areas (including centers and administrative units)
Assists the director of finance with budget construction process.
Assists the director of finance with year-end close process.
Performs monthly and biweekly payroll audits and works with the payroll processors to address any discrepancies.
Performs P-card reconciliation.
Reconciles monthly statements for IU and IU Foundation accounts, investigates any discrepancies, and takes corrective action.
General Responsibilities
Using knowledge and application of accepted procedures and standards, performs financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.
Makes recommendations on policies and guidelines for division/department activities.
Monitors expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.
Prepares operating and project budget drafts independently and/or in coordination with other finance staff. Regularly explains financial concepts to non-financial employees.
Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
Bachelor's degree in finance, business, or related field
WORK EXPERIENCE
Preferred
Some relevant experience
SKILLS
Required
Proficient communication skills
Maintains a high degree of professionalism
Demonstrates time management and priority setting skills
Demonstrates a high commitment to quality
Possesses flexibility to work in a fast paced, dynamic environment
Seeks to acquire knowledge in area of specialty
Intermediate understanding of technology; experience using electronic platforms to perform various tasks.
Demonstrated experience solving problems with independent thought
Proficiency in computer systems, including standard Office software
Advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables
Ability to use standard office equipment such as phone, fax, scanner, etc
Experience managing workflows, processes, and/or data entry
Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget
Demonstrates ability to interpret and apply concepts and policies to daily work functions
Ability to clearly present material and make it accessible to a variety of audiences
Ability to interpret financial documents from an accounting, policy, and practice perspective
Preferred
Enthusiasm for organizing data and information
Proven proficiency with intermediate level Excel formulas and functions
Ability to work both independently and as a team member
Ability to effectively interact with a diverse constituency
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
This position is based in Franklin Hall on the IU Bloomington campus.
This position is eligible to work a hybrid schedule (mix between 2 remote workdays and 3 in-person workdays), subject to change in the future based on university policy and business needs.
Advertised Salary
$50,000-$56,000 annual salary range
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Multiple plan options for medical insurance
Dental insurance
Health Savings Account with generous IU contribution
Life insurance, LTD, and AD&D options
Base retirement plan contribution from IU, subject to vesting
Additional supplemental retirement plan options
Tuition benefit for IU classes
10 paid holidays per year
Generous Paid Time Off
Paid Parental Leave
Employee Assistance Program (EAP)
Learn more about our benefits by reviewing our online Benefits Brochure.
Job Classification
Career Level: Core
FLSA: Exempt
Job Function: Finance
Job Family: Financial Administration
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Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
