Job Description:

Facilities Manager

 

Application Deadline: Monday, August 5, 2024, at 5:00 p.m.

Hours: Monday – Friday, 7:00 a.m. – 3:00 p.m.

Nights and weekends may be required.

Pay Range: $39.27 – $56.94 Hourly / $81,684.30 – $118,442.48 Annually

 

Characteristics of the Job

Under general guidance and direction of the Director of Public Works, manages and coordinates the activities of the Facilities Division within the Public Works Department in support of the policies, goals, and objectives established by the Director of Public Works or designee by performing the following duties personally or through subordinate employees. Work is performed exercising independent judgment within the guidelines of established policies and goals. Work can entail various shifts and days depending upon work demands and weather conditions.

Examples of Duties  

• Plan, schedule, and direct maintenance activities, including City building repair and maintenance, building mechanicals, custodial services, HVAC, and other requests from other City departments. In addition, coordinate and oversee work for contracted services.
• Conduct site visits to inspect interior facilities and external properties to ensure proper maintenance, safety, and cleanliness of designated locations.
• Project manager for renovations, facility upgrades, and strategic facilities planning.
• Prepare and administer maintenance service contracts of all types, as well as complete solicitations for supplies, services and equipment; control supply inventories.
• Monitor the status of all facilities maintenance equipment to ensure serviceability.
• Assist in the prioritization and make recommendations for facilities capital improvements.
• Prepare operational reports, cost analyses, specifications and documentation of progress toward stated goals and objectives of the Facilities Division.
• Work collaboratively with other managers to ensure adequate staffing for the City’s Leaf Collection Program, City’s Snow and Ice Control Plan, parks maintenance activities, and other public works related duties.
• Work cooperatively with other City departments to provide uniform and superior customer service to citizens, contractors, and local businesses.
• Develop budget estimates based on anticipated needs and administer assigned budgets.
• Provide timely, accurate responses to requests for services and information, including periodic reports/budgets.
• Recommend hire, transfer, suspend, lay-off, recall, promote, and discharge of employees while also directing, evaluating, coaching, rewarding and disciplining employees.
• Develop standardized work procedures consistent with parameters set by the Director of Public Works or designee to improve the efficiency of subordinates.
• Ensure that the responsibilities, authorities and accountability of all direct subordinates are defined and understood.
• Provide training and work instruction to employees on the work performed, the equipment used and safety procedures.
• Promote communication and adequate information flow.
• Prepares legal and highly confidential information including information related to collective bargaining. Ensure that all organization activities and operations are carried out in compliance with local, state and federal regulations and laws and conformance to acceptable standards and practices.
• Explain, apply and enforce City and departmental policies and labor contract provisions.
• Serves as member or represents Department on City/management committees.
• Other duties may be assigned.

Knowledge, Skills and Abilities

Broad knowledge of facility maintenance operations, custodial services, scheduling and coordination of preventative, repair and maintenance activities; good knowledge of inventory and record keeping, heating, cooling, and control systems, fire suppression systems, alarms, asset management, emergency management, budgeting, supervisory and management methods, and work operations for applicable skilled trades. In addition, knowledge of ADA requirements as it pertains to City facilities.

Excellent skill in public, employee and labor relations and in maintaining effective working relationships; skill and accuracy in preparing payroll, required reports and the annual operating budget; communicating effectively orally and in writing; contract preparation and administration; in organizing, completing and reporting on projects; knowledge in incident command systems, developing and administering related recordkeeping systems; operating Microsoft Outlook, Word and Excel, GIS and accounting software – Central Square Technologies preferred.

Ability to read, analyze and interpret complex documents; respond effectively to sensitive inquiries or complaints; write reports, business correspondence and procedure manuals; effectively present information and respond to questions from groups of supervisors, elected officials, employees and the general public; define problems, collect data, establish facts and draw valid conclusions; interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables; plan, supervise, schedule and direct the work of the maintenance program and subordinates.

Must be able to respond to emergency call-ins within one (1) hour time.

Training and Experience

A Bachelor’s degree from an accredited college or university in business administration, public administration, facilities management, construction management, building systems, architecture, or related field with three (3) years of progressively responsible experience in administration of maintenance and repair services for facilities; or any equivalent combination of training and experience that provides the required knowledge, skills and abilities.

Certificates, Licenses, Registrations

• Valid Illinois Driver’s License or equivalent.
• Certified by the International Facility Management Association within 3 years of hire.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear.  The employee is occasionally required to stand, use hands and fingers to handle or feel, reach with hands and arms, climb or balance and stoop, kneel, crouch or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.  The employee is occasionally exposed to outside weather conditions, wet and/or humid conditions, extreme cold and extreme heat. The noise level in the work environment is usually moderate.

Residency Requirement

Non-union employees shall live within a 20-mile radius from the City's Emergency Center, located at 1630 8th Avenue in Moline, within 1 year of hire.

EQUAL OPPORTUNITY EMPLOYER

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