Job Description:

Administrative Assistant / Scheduler

This position will provide administrative support for Student Affairs to include scheduling, submitting, and reporting on a large volume of course appointments and reservations via telephone, web, email, and in-person utilizing exceptional customer service skills. The incumbent will act as a liaison for School of Nursing, maintains accurate information in a variety of systems and databases, and ensures all records and forms are accurately completed by due date.

The incumbent will coordinate and communicate the administrative aspects of each term's course planning for graduate and undergraduate courses, room reservations, and undergraduate clinical enrollment. The incumbent functions as a liaison among administration, students, faculty, staff and University in a customer-focused, quality-conscious work environment. Responsibilities include assisting staff, supporting record keeping and clinical course requirements, as well as facilitating School of Nursing objectives with efficient and accurate operations.

A bachelor's degree and 1-2 years of experience in academic scheduling or administrative coordination, preferably in higher education, is desired.

Strong organizational and multitasking skills, excellent communication and interpersonal skills, and exceptional attention to detail and the ability to adhere to strict deadlines is required.

Proficiency and/or experience with scheduling software tools, such as 25 Live, PeopleSoft, TAMS, EXXAT, and Qualtrics, is a plus.

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Department: Nurs-Student Affairs and Alumni Relations

Campus: Pittsburgh

Minimum Education Level Required: Bachelor's Degree

Minimum Years of Experience Required: 1

Average number of working hours per week for this assignment: 37.5

Work Schedule: Monday - Friday, 8:30AM - 5:00PM. 3 days on-site, 2 remote.

Is there a potential this assignment will result in a regular Staff position?: Yes

Work Arrangement: Hybrid: Combination of On-Campus and Remote work as determined by the department.

Requested Pay Rate: $18.00

Visa Sponsorship Provided:

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: The following PA Act 153 clearances and background checks are required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.

Required Documents: Resume

Optional Documents: Cover Letter

PI243202190

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