The Kelley School of Business at Indiana University is a comprehensive provider of top-tier business education with a full portfolio of undergraduate, graduate, doctoral, and executive programs on campuses in Bloomington and Indianapolis, and online worldwide. The Kelley School has been creating career momentum for 100 years, going from 70 students in 1920 to an enrollment of more than 12,000 students today. Our innovative curriculum is built on personal development, teamwork, and experiential learning with an emphasis on global and social responsibility. Our success is reflected in our reputation among academic peers, our career placement statistics, and the accomplishments of more than 130,000 living alumni around the globe.
Job Summary
This position assists in the development and building of the schedule of classes each term for the Kelley School of Business undergraduate and graduate programs.
Department-Specific Responsibilities
Assesses academic course facility's needs, and schedules classes and sections to match needed classroom/facility types appropriate to the size and instructional needs of the courses.
Serves as administrative support to the Assistant Dean of Finance and Operations in a variety of projects and day to day tasks.
Handles one-time room reservations throughout the school.
Ensures accurate and timely completion of a variety of school surveys.
General Responsibilities
Performs data entry in order to build, edit, and maintain the schedule of classes for one or more semesters.
Monitors student registration and reports issues and potential budget impacts to supervisor.
Serves as a liaison with Registrar staff, as well as other departments for coordination of combined or cross-listed courses.
Reviews and approves/denies late drop and add requests from students.
Communicates decisions and related information, such as late fees.
Runs regular reports of enrollment data and communicates with supervisor.
May open additional sections of courses and/or delete sections depending on enrollment demand and based on supervisor's instruction.
May assist with classroom reservations and/or collaborate with Classroom Planning staff for any room assignment issues.
May provide guidance to other Course Scheduling staff.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
High school diploma or equivalent (such as HSED or GED).
WORK EXPERIENCE
Required
4 years in related field.
SKILLS
Required
Proficient communication skills.
Maintains a high degree of professionalism.
Demonstrates time management and priority setting skills.
Demonstrates a high commitment to quality.
Possesses flexibility to work in a fast paced, dynamic environment.
Highly thorough and dependable.
Possesses a high degree of initiative.
Ability to build strong customer relationships.
Preferred
Ability to use Microsoft Word and Excel, as well as University software in scheduling and reservations.
Ability to complete high volume tasks under extreme deadline pressure.
Knowledge of class registration process.
Knowledge of course/academic enrollments and scheduling process.
Database management skills.
Excellent organization and communications skills.
Excellent problem-solving skills.
Bookkeeping skills.
Working Conditions / Demands
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time, moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.
Work Location
This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
Multiple plan options for medical insurance
Dental insurance
Health Savings Account with generous IU contribution
Life insurance, LTD, and AD&D options
Base retirement plan contribution from IU, subject to vesting
Additional supplemental retirement plan options
Tuition benefit for IU classes
10 paid holidays per year
Generous Paid Time Off
Paid Parental Leave
Employee Assistance Program (EAP)
Learn more about our benefits by reviewing our online Benefits Brochure.
Job Classification
Career Level: Mastery
FLSA: Nonexempt
Job Function: Educational Resources & Tech
Job Family: Classroom Planning Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
