At The Jewish Board, we don't just make a difference - we make a bigger difference as we serve 45,000 New Yorkers every year. Join our dedicated team that's been helping communities across New York City for almost 150 years and see just how big of a difference you can make.
Reasons you'll love working with us:
If you have a particular age range or population you're interested in working with, you can find your niche here.
Our clients and staff are as diverse as the city we work in, and include people of all cultures, religions, races, gender expressions, and sexual orientations.
With 70 locations throughout the five boroughs, you can work close to where you live.
15 agency vacation days and 15 sick days in addition to generous agency holidays will help you achieve a healthy work/life balance.
We offer an excellent benefits package with affordable, high-quality health and dental insurance with low co-pays.
ABOUT THE JOB:
Reporting to the CAO, the Director of Admin Operations (DAO) will be responsible for managing and overseeing contract management, disaster planning, and handling contracts with cleaning companies and security services. Additionally, this role will address operational contract management issues and proactively seek opportunities to optimize contract management processes.
This position offers an exciting opportunity to drive operational excellence, enhance organizational resilience, and contribute to the overall success of the organization.
Contract Management: Manage all aspects of contract lifecycle, including negotiation, execution, and renewal. Oversee contracts with cleaning companies and security services providers, ensuring compliance with terms and conditions. Collaborate with the Director of Safety & Security, Facilities, Chief Finance Officer, and Chief Program Officer to define contract requirements and align terms with administrative operational needs. Work closely with cross-functional teams to assess quality, address issues, and implement improvements in cleaning and security services.
Operational Excellence: Proactively identify opportunities for cost savings and efficiency improvements in contract management processes. Address operational and process challenges related to contract management and implement solutions to enhance efficiency and effectiveness. Continuously improve contract management processes to optimize contract terms, ensure compliance, mitigate risks, and achieve organizational objectives.
Security Services Optimization: Oversee relationships with security service providers. Analyze and understand the organization's use of security services to meet client, staff, and organizational needs. Identify opportunities to optimize security services delivery, improve effectiveness, and achieve cost savings. Conduct periodic surveys to assess staff satisfaction of security services, utilize results to define improvement opportunities and work with contracted vendor to implement measures to address any deficiencies.
Cleaning Services Management: Oversee relationships with cleaning service providers. Conduct periodic surveys to assess staff satisfaction of cleaning services, utilize results to define improvement opportunities and work with contracted vendor to implement measures to address any deficiencies.
Disaster Planning: Develop and maintain comprehensive disaster preparedness and response plans in collaboration with Director of Safety & Security and other relevant stakeholders to ensure business continuity in the event of emergencies or disasters. Coordinate with relevant stakeholders to ensure preparedness and adherence to disaster response protocols; test the effectiveness of disaster plans and ensure staff readiness.
Other Admin Operations: Support administrative and office management related work at Program sites, including but not limited to vendor management, supply management and environment of care rounding. Adapt to changing priorities and support other admin operation duties as assigned.
Other duties as assigned.
TO QUALIFY
The Jewish Board is currently looking for talented professionals of all cultures, religions, races, and gender expressions with the following qualifications:
You should have:
Bachelor's degree in Business Administration, Management, or related field; Master's degree preferred
5+ years' experience at management level in administrative/operations
Advanced experience with Microsoft technologies: particularly PowerPoint, Word, Excel, Visio Outlook and Teams
Certification in contract management, project management or Lean Six Sigma; or similar demonstration of experience, skill, and training is a plus
Proven experience in contract management, preferably in a healthcare or non-profit organization
If you join us, you'll have these great benefits:
Generous paid time off in addition to paid agency holidays and 15 sick days
Affordable and high-quality medical/dental/vision plans
Tuition assistance and educational loan forgiveness
Free continuing education opportunities
403(b) retirement benefits and a pension
Flexible spending accounts for health and transportation
24/7 Accessible Employee Assistance Program
Life and disability insurance
Diversity, equity, and inclusion working groups that are available for you to join, including Confronting Structural Racism (COR), Coalition Against Anti-Semitism (CAAS), and the LGBTQ Steering Committee
Who we are:
The Jewish Board delivers innovative, high-quality, and compassionate mental health and social services to over 45,000 New Yorkers each year. We are unique in serving everyone from infants and their families to children, teens, and adults. We are proud to employ and serve people of all religions, races, cultural backgrounds, gender expressions, and sexual orientations. We are committed to building diverse, equitable, and inclusive teams to help support our mission, and we strongly encourage candidates from historically marginalized backgrounds to apply to work with us.
More on Equal Opportunity:
We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, alienage, citizenship status, age, disability, sex, gender, gender identity or expression (including transgender status), sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.
This applies with respect to recruiting, hiring, placement, promotion, transfer, training, compensation, termination, assignments, benefits, employee activities, access to facilities and programs, and all other terms and condition of employment as well as general treatment during employment.
We will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified employees with disabilities, without regard to any protected classifications, unless the accommodation would impose an undue hardship on the operation of our business. Any employees who need assistance to perform their job duties because of a physical or mental condition should contact human resources.
