Sr. Executive Administrator at Tetra Tech, Inc. in Orlando, Florida

Job Description:

Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world's most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.

Tetra Tech's Disaster Recovery and Emergency Management Unit is currently hiring for a Sr. Executive Administrator.

The Sr. Executive Administrator is responsible for the strategic oversight and execution of staffing models, resource allocation, and scheduling frameworks that drive operational excellence and ensure the successful delivery of projects within defined timelines and budgets. This role requires a high level of collaboration with cross-functional teams to align resources with organizational goals and adapt to dynamic business needs. The ideal candidate will possess extensive experience in emergency management and program management, demonstrating a proven ability to lead complex initiatives in high-pressure environments.

This role offers an exciting opportunity to lead strategic initiatives that enhance operational efficiency and contribute to the success of our organization. If you are a proactive and results-driven professional with a passion for resource management, emergency management, and project execution, we encourage you to apply.

Key Responsibilities:

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  Strategic Collaboration: Partner with internal stakeholders to evaluate and integrate resource availability, material needs, and operational commitments into comprehensive staffing schedules.
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  Dynamic Resource Management: Monitor project progress and proactively adjust staffing plans in response to shifts in resource flow and evolving business requirements.
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  Advanced Scheduling Solutions: Leverage ERP systems and advanced planning software to create and maintain master schedules that optimize resource utilization and operational efficiency.
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  Talent Acquisition Support: Collaborate with HR to identify staffing needs, assist in recruitment processes, and ensure a pipeline of qualified candidates for project support.
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  Staff Readiness and Communication: Maintain ongoing communication with team members to assess readiness for deployment and ensure alignment with project objectives.
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  Credential Management: Oversee the maintenance of staff credentials, training, and up-to-date resumes to ensure compliance and readiness for project assignments.
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  Logistical Coordination: Manage logistics for staff deployments, ensuring seamless transitions and operational continuity across multiple projects.
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  Resource Allocation Oversight: Assist the Department Manager in strategically managing staffing resources across concurrent projects and programs to maximize efficiency.
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  Performance Management: Lead and mentor subordinate staff, ensuring high performance and adherence to project milestones and budgetary constraints.
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  Project Management Excellence: Oversee a variety of projects related to post-event recovery and monitoring services, ensuring successful execution and client satisfaction.
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  Emergency Management Expertise: Apply knowledge of emergency management principles to effectively coordinate disaster recovery efforts and ensure compliance with relevant regulations and best practices.
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  Client and Stakeholder Engagement: Interact with clients, consultants, and strategic partners to document project needs and facilitate effective disaster recovery efforts.
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  Integrity and Professionalism: Uphold a high standard of integrity in all professional interactions, fostering trust and collaboration within the team and with external partners.
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  Reporting and Analysis: Produce comprehensive reports, documents, and management tools to track project progress and communicate effectively with stakeholders.
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  Continuous Improvement: Utilize technology and innovative practices to enhance project management processes and ensure client satisfaction.

Qualifications:

• Proven ability to identify challenges and develop effective solutions in a fast-paced environment.
• Proficient in Microsoft Office Suite (PowerPoint, Excel, Word) with a strong emphasis on advanced Excel skills.
• Flexibility to commit to nonstandard work schedules, including extended hours and weekend work during project activations.
• Willingness to travel for short-term assignments as required.
• Minimum of 3 years of experience in a relevant role, with a preference for supervisory experience.
• Bachelor's degree preferred; relevant experience may be considered in lieu of formal education.
• Strong familiarity with disaster recovery, emergency management, public safety, or related fields is essential.
• Demonstrated success in managing large-scale projects with multiple stakeholders, ensuring timely and budget-compliant delivery.
• Excellent program management experience, with a track record of leading complex initiatives in emergency management or related fields.
• Exceptional verbal and written communication skills, with the ability to present information clearly and persuasively.
• Highly organized with a keen attention to detail and the ability to prioritize tasks effectively.
• Motivated, results-oriented, and capable of working under pressure to meet deadlines.

Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 470 locations around the world. Our reputation rests on the technical expertise and dedication of our employees-22,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.

Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:

LinkedIn: @TetraTechCareers

Twitter: @TetraTechJobs

Facebook: @TetraTechCareers

Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among Tetra Tech's core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties. Please visit our website at www.tetratech.com to see the array of diverse services and exciting projects we are currently working on.

Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.

Please no phone calls or agencies.

Additional Information

• Organization: 105 TDR