Administrative Assistant at Beacon Hill Staffing Group, LLC in New York, New York

Job Description:

Private equity client in Hudson Yards is looking to hire a Temp to Perm Administrative Assistant. Role provides administrative support to multiple investment professionals 1 Principal and 5+ junior investment professionals. Schedule is Monday - Thursday in office, Fridays remote. Hours are 9am - 5pm/6pm. Need someone available to check emails after hours. Temp duration is approximately three months with potential to extend/convert.



Primary Role Responsibilities:

• Provide comprehensive administrative support. Answer, screen and direct incoming calls, visitors and correspondences.


• Manage busy calendars and assist with time management/ensuring calendar is adhered to, including strategic planning and prioritization of calendar.


• Schedule external and internal meetings, greet and direct guests, and coordinate any needed video conference and/or conference calls.


• Liaise with both internal and external assistants to coordinate meeting schedules, etc.


• Schedule domestic and international travel itineraries.


• Complete monthly corporate, out of pocket, and mileage expense reports using Concur.


• Ensure that all professionals are prepared for all internal and external meetings (print meeting materials, deal diligence materials, etc.).


• Maintain accurate and up-to-date contacts.


• Manage internal files and maintain the confidentiality and organization of file contents.


• Provide backup support to reception and other administrative professionals as needed.


• Other project work as needed.

Role Requirements:

• Bachelor's degree strongly preferred


• 4+ years of relevant experience preferred.


• High level of proficiency in Microsoft Office (Outlook, Word, Excel & Power Point).


• Excellent organizational and project management skills.


• Attention to detail with high degree of accuracy.


• Strong interpersonal and communication skills and ability to build relationships with a wide variety of individuals, internally and externally.


• Ability to juggle multiple tasks / professionals and changing priorities in an effective and timely manner.


• Reliable, can-do, proactive and professional attitude


• A strong sense of initiative / ability to function and move things forward with minimal guidance


• Team player with the ability to be a "culture carrier"


• Ability to handle confidential information with maturity, professionalism and discretion


• Ability to exercise good judgment


• Desire to "sweat the small stuff" and look for perfection in the smallest details


• Intelligence with a versatile skill set


• Outstanding commitment and sense of dedication to understanding, fulfilling and anticipating supervisor's needs and priorities

Pay:

• 100K-110K perm base DOE, paid OT + discretionary bonus. Temp rate paid in line


• Free bfast, lunch - they have a fully catered kitchen - breakfast and lunch daily, fully stocked fridge with refreshments


• Gym onsite (with two Peloton bikes), 100% paid medical benefits starting day one, 401K with matching, 15 vacation days, 7 sick days, After two years, 20 vacation days

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .


Benefits Information:


Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.


We look forward to working with you.


Beacon Hill. Employing the Future (TM)
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