Licensing Compliance Specialist at Paragon Systems, Inc in Herndon, Virginia

Job Description:

JOB SUMMARY

The Licensing Compliance Specialist is responsible for state licensing and compliance for the organization. Key activities include ensuring compliance with regulatory requirements, coordinating license applications and renewals, and providing support for audits and inspections. This role requires a strong understanding of state licensing processes and regulatory compliance and the ability to effectively manage multiple projects simultaneously.

Ideal candidates are proactive, highly organized and has exceptional research skills. They can grasp information quickly, are familiar with legal documentation and licensing requirements, and have a healthy curiosity and a desire to make positive change. Those with a results-oriented disposition, work well with others and understand the importance of alignment to business objectives in a professional environment are preferred.

ESSENTIAL FUNCTIONS

• The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified according to business necessity.


• All assigned duties or tasks are deemed to be part of the essential functions unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.


• Employees are held accountable for successful job performance. Job performance standards may be documented separately and may include functions, objectives, duties, or tasks not specifically listed herein.


• In performing functions, duties, or tasks, employees are required to know and follow safe work practices and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.


• All functions, duties, or tasks are to be carried out in an honest, ethical, and professional manner and are to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.

Core Duties Include:

1. 
   State Licensing Management : Responsible for preparing, submitting, and maintaining state licenses and ensuring accuracy and compliance with regulatory deadlines. Acting as a liaison with state regulatory agencies to address inquiries and ensure timely processing. Additionally, maintaining Company-wide listing of active state, local and other licenses to include renewal requirements.


2. 
   Regulatory Compliance : Monitor changes in state licensing regulations and advise internal stakeholders on necessary adjustments. Build and maintain a comprehensive database and expertise of federal, state, and local regulatory requirements relevant to the industry.


3. 
   Research: Conduct research of local, state and federal statutes and regulations and summarize licensing for General Counsel and affected management


4. 
   Documentation & Recordkeeping : Accountable for maintaining, managing and updating licensing records, ensuring all documentation is current and easily accessible. Prepare compliance reports for internal and external stakeholders as required. Provide reports and metrics on licensing and compliance


5. 
   Audit Support : Collaborating with legal and compliance teams to ensure readiness for state regulatory audits and inspections. Responsible for timely responding to regulatory inquiries and providing requested documentation promptly.


6. 
   Cross-functional collaboration : Work closely with operations, legal, and compliance teams to ensure alignment with organizational policies. Provide training and guidance on state licensing requirements to relevant internal teams.


7. 
   Communication: Regularly and proactively engage across the Company regarding licensing and renewals; set schedules to engage operational leaders to ensure on-time renewals and responses. Engage and actively communicate with relevant stakeholders during application, pending state, and/or renewal processes.


8. 
   Problem-Solving: Engage in managing and resolving issues in the licensing process.

A D D I T I O N A L K E Y S U C C E S S A C T I V I T I E S

• Stay abreast of licensing, compliance and industry trends; seek opportunities to apply and proactively recommend innovative, high-quality, business-oriented licensing and compliance solutions.


• Identifies and recommends improvements to current processes to ensure plan efficiencies and overall performance is aligned with objectives and metrics


• Adopt a growth mindset by proactively evaluating internal processes and making recommendations with simplicity and scalability in mind


• Performs additional functions, duties, and specific tasks of a similar nature and scope as necessary in order to achieve assigned business objectives.

A D

MINIMUM QUALIFICATIONS AT ENTRY

Additional qualifications may be specified and receive preference depending upon the nature of the position

Basic Qualifications

• US Citizenship preferred


• At least 18 years of age

Education/Experience

• Bachelor's degree in business administration, Law, Compliance, or a related field (or equivalent work experience)


• At least two (2) to five (5) years of experience in compliance, state licensing, or a related field


• Experience managing multi-state licensing operations is highly preferred

Background Prerequisites

Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements

Competencies (as demonstrated through experience, training, and/or testing)

• Strong ability to communicate effectively in English, both verbally and in writing.


• Ability to work well in a team environment, strong relationship management skills with a customer focus


• Outstanding process and query management skills; a natural curiosity to understand the high-level operations of transactions (i.e. why you are doing what you are doing)


• Exceptional and consistent attention to detail


• Strong planning, organization, and time management skills.


• Ability to carry out multiple assignments/projects concurrently


• Ability and willingness to adapt quickly to shifting deadlines and priorities; comfortable learning new software


• Strong sense of urgency and accountability


• Positive/proactive attitude and desire to support business efforts. Demonstrated energy, drive, determination, and focus on accuracy.


• Ability to work independently and as part of a team.


• Ability to consistently apply good judgment in problem-solving and decision-making.


• Proficiency with MS Office Suite, including word processing, presentations and spreadsheet production.


• Ability to interact effectively at all levels and across diverse cultures.


• Ability to maintain professional composure when dealing with unusual circumstances.


• Ability to adapt to changes in the external environment and organization.

WORKING CONDITIONS (Physical/Mental Demands)

With or without reasonable accommodation, the physical and mental capacity is required to perform all essential functions effectively. In addition to other demands, the demands of the job include:

• Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.


• Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.


• Handling and being exposed to sensitive and confidential information.


• Ability to maintain discretion regarding personnel and company-related matters.


• Required ability to handle multiple tasks concurrently.


• Regular talking and hearing.


• Occasional walking, reaching with hands and arms, stooping, kneeling, crouching and crawling.


• Close vision, distance vision, and ability to adjust focus.

A Word About EEO, Pay Transparency and/or Other Requirements:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

VA License Number: 11-4665

The hourly wage for this position is $30.00-$35.00

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