Reception at Beacon Hill Staffing Group, LLC in New York, New York

Job Description:

Our client, a non-profit tied to an investment firm, is seeking to hire a Temp Reception to join their team. Client is based in Midtown, Manhattan. This role starts week of April 21 st . The position is onsite, Monday - Friday. Standard daily hours are 8:45am - 5:45pm (with a 1hr unpaid lunch break). Duration is 4-6 weeks.



Responsibilities: Manages reception (daily) and provide administrative support as a floater:

• Meet and greet guests including visitor registration


• Manages busy calendars and schedules, including meeting prioritization;


• Engages via email and phone with senior leaders from other companies to request and schedule meetings;


• Coordinates travel arrangements and prepares expense reports, documentation, and filings;


• Supports the processing and approval of invoices and subscriptions for respective teams;


• Coordinates in-person and virtual advisory board meetings by communicating with advisory board members, preparing meeting agendas, managing room/Zoom set-up, processing honoraria and travel expenses.


• Maintains organized physical and digital files, templates, trackers, records, and contacts;


• Manage vendor contracts/contracting process for relevant projects;


• Coordinates orientation activities for new hires with oversight by department leads;


• Manages and conducts ad hoc projects as needed;


• Collaborates with and develops strong relationships with administrative staff and employees across the organization;


• Serves as a back-up for the organization's other administrative team members as needed.

Qualifications:

• Minimum of 5+ years of experience providing reception /administrative to teams with demonstrated increases in responsibility over time. Proven ability to work effectively in a dynamic environment by balancing competing priorities and multi-tasking effectively.


• Bachelor's degree required.


• Strong verbal and written communication skills with professional presentation.


• Growth mindset and openness to learn and take on new responsibilities over time.


• Experience supporting the planning, organizing, and managing of work effort for projects.


• Proven ability to handle confidential information with integrity and discretion.


• Advanced knowledge of Microsoft Office products Word, Excel, PowerPoint, and Outlook.


• Proven ability to work independently with minimal direction and supervision, with strong attention to detail and exceptional organizational and time management skills.


• Friendly and professional demeanor, positive attitude, and willingness to partner with other team members.


• Excellent time management, prioritization, and problem solving skills.


• Must be well organized with outstanding attention to detail and follow-through.


• Excellent research and proofreading skills.


• Prior non-profit experience and exposure to monitoring and evaluation tools helpful.


• Interest in learning about and supporting the mission of the Foundation desirable.


• In order to build productive relationships across the organization and to ensure effective collaboration, this role requires in-person

Pay:

• Hourly pay rate is $30-35 DOE

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .


Benefits Information:


Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.


We look forward to working with you.


Beacon Hill. Employing the Future (TM)
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