Administrative Assistant-K at Vassar College in Poughkeepsie, New York

Job Description:

Vassar College

Administrative Assistant-K

Department: Philosophy Department

Duration of Position: Academic year / Full time

Work Schedule:

Employee Type: Staff

Posting Date: 03/14/2025

Union Representation: CWA

Posting Number: AS590P

Pay Rate: $18.15

Compensation:



About Vassar College


Located in the scenic Mid-Hudson Valley, Vassar College is a highly selective, residential, coeducational liberal arts college. Vassar stands upon the
homelands of the Munsee Lenape.


Vassar College is deeply committed to providing equal employment opportunities to all applicants and employees by promoting an environment of transparency and respect for differences. We welcome applications from individuals of all backgrounds who meet the qualifications of a posting. If you need to request an accommodation to fully participate in the search process, please contact
careers@vassar.edu.



Vassar College is a smoke-free, tobacco-free campus.

Position Summary and Responsibilities


The Administrative Assistant provides administrative assistance to the Philosophy Department. This position serves as the primary contact for students, faculty, staff, and guests, and provides reception for the department.



Responsibilities

• Respond to email, calls and correspondence; assist visitors, order office supplies; maintain department calendar, schedule appointments and meetings, maintain filing systems.


• Assist with the budget operations of the department: reconcile P-card purchases; make vendor payments; process invoices.


• Assist with arrangements for department guests, which may be for guest speakers, lecturers, and/or candidates for faculty searches. This will include, but is not limited to, travel reimbursements, honoraria, as well as setting up accommodations.


• Maintain department databases and assist with maintenance of department websites.


• Monitor scheduled maintenance and issues associated with department facilities and equipment; communicate updates to department and facilities/vendors.


• Assist Chairs with staffing plans and course masters.


• Supervise office student assistants and/or interns.


• Work with other departments on campus including Accounts Payable, Registrar, Purchasing, Study Away, and Human Resources.

Qualifications


Required

• One to two years of administrative support experience or equivalent combination of education and experience.


• Strong computer skills including proficiency with Google and Microsoft Office suites and ability to learn additional technical systems.


• Excellent written and verbal communication skills.


• Must have the ability to interact effectively with a diverse community of faculty, students, staff, and visitors.


• Must exercise discretion and maintain confidentiality.


• Strong organizational skills and attention to detail.


• Must be open to learning new software as needed.

• Knowledge of Banner and Workday.

Special Instructions to Applicants


To apply you will be required to complete the Vassar College Employment
Application, including your complete work history and contact information for 3 supervisor references (please: no relatives, friends or co-workers). You will have the option of attaching a resume and cover letter. Review of applications will begin immediately. Inquiries may be directed to the Human Resources Office at (845) 437-5820.

For full consideration applicants should apply by:

All applicants must apply online at: https://employment.vassar.edu/postings/4406.

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