Executive Assistant at Linde plc in Danbury, Connecticut

What you will enjoy doing*

• In this role, you will conduct work of a confidential nature, necessitating exposure to sensitive information and interactions with contacts requiring considerable discretion, judgment, tact and diplomacy


• Provide administrative support for projects, including tracking progress, coordinating deadlines, and assisting with the preparation of project-related documentation


• Serve as a point of contact between executives/team members and internal/external stakeholders, maintaining professional and positive relationships


• Coordinate domestic and complex international travel, including understanding and managing visa requirements, booking flights, accommodations, ground transportation, and processing expense reports


• Manage and maintain complex calendars for global CIO and VP IT & Digital Americas, including scheduling meetings, appointments, and travel arrangements, resolving conflicts, and ensuring efficient time management


• Schedule and handle meeting logistics (could be of a complex nature)


• Organize and coordinate department wide activities, townhalls and communications (some with global participants)


• Prepare agendas, executive level presentations and manuals


• Maintain organized office systems, including filing (both physical and electronic), record-keeping, and inventory of office supplies


• Maintain accurate organization charts, contact lists, format and proofread correspondence

What makes you great

• High School or GED required; Associate Degree preferred 


• Minimum 7 years experience in an administrative position required


• Experience working in a corporate environment supporting senior leaders required


• Requires ability to show initiative and work with minimal supervision


• Must have a demonstrated ability to interact well with all levels of management, including senior and executive-level management


• Strong organizational skills with the ability to manage multiple priorities without losing attention to detail


• Able to work under pressure in a fast-paced environment


• Demonstrated attention to detail and ability to proofread and produce error-free work


• Excellent interpersonal skills required to interface with both internal and external customers


• High proficiency with Word, Excel, PowerPoint, required. Adobe Writer and Concur, preferred


• Strong written and verbal communication skills with excellent grammar and business acumen


• Able to effectively work with international groups and employees from other cultures


• Demonstrated ability to maintain and protect confidential and sensitive business information


• High level of professionalism, tact, telephone courtesy, teamwork, decision-making and judgment


• Must be available to work overtime; sometimes on short notice


• Accessible during non-business hours, as needed


• Dependable, reliable attendance record