Payroll Administrator at Eagleview in Rochester, New York

Job Description:

Eagleview


Locations: Rochester, New York
Categories: Corporate
Job Type: Regular Full-Time
Work Type: Hybrid
Req ID: 2421

Job Description

About Us

EagleView® is a leading provider of aerial imagery, property insights and software that transforms the way people work. EagleView holds more than 300 patents and owns a large geospatial data and imagery library encompassing 94 percent of the US population. EagleView provides the most accurate data, enabling customers in the government, construction, solar and insurance industries to make timely, informed and better decisions.

Overview

EagleView, the leader in aerial imagery, is seeking a detail-oriented and experienced Payroll Administrator to oversee payroll processing and tax administration for our U.S. and Canadian employees. This role will ensure accurate and compliant payroll operations, support tax filings across multiple jurisdictions, and assist with payroll-related HR processes as needed. The ideal candidate will have strong payroll expertise, experience with ADP systems, and knowledge of employment tax regulations.

Responsibilities

Payroll Administration:
• Accurately prepare, document, distribute, and reconcile weekly and biweekly payroll for U.S. and Canada employees.
• Administer payroll processes within ADP and Safeguard Pay, ensuring accuracy and compliance with company policies and applicable regulations.
• Partner with ADP Comprehensive Services to initiate payroll, configure system settings, and resolve payroll system issues, including time off and timecard discrepancies.
• Assist in payroll-related training, process improvements, and special projects to enhance accuracy, efficiency, and employee experience.
• Input, validate, and audit payroll data, including manual entries and Excel file imports.
• Maintain employee payroll records, including direct deposit details, tax withholding forms, and benefit deductions.
• Serve as a subject matter expert, addressing and resolving payroll-related inquiries in a timely manner.
• Process payroll deductions such as wage garnishments, tax levies, and child support orders.
• Support internal and external audits by providing necessary payroll documentation and reports.

Tax Administration:
• Oversee the setup of new tax jurisdictions and manage ADP Smart Compliance to ensure timely and accurate tax filings in partnership with ADP Comprehensive Services
• Collaborate with external tax agencies to address payroll tax discrepancies and issues.
• Ensure compliance with federal, state, and provincial payroll tax regulations.
• Assist in year-end payroll tax reporting, including the preparation of W-2s, T4s, and other compliance documents.
• Monitor tax law changes and update payroll processes accordingly to maintain compliance.

HR Operations Support:
• Provide back-up support for the HR mailbox, employee onboarding, offboarding, and benefits.
• Assist with various special projects.

Qualifications

• Associate or bachelor’s degree preferred, or equivalent combination of education and experience.
• Minimum of 2 years of payroll experience, including payroll tax administration.
• Advanced expertise in payroll systems, with hands-on experience in payroll processing and troubleshooting.
• Experience managing payroll deductions, and garnishments.
• Strong attention to detail and organizational skills, with the ability to manage multiple priorities.
• Excellent communication skills and ability to collaborate effectively across departments.

Preferred:
• 3+ years of experience in payroll processing and tax administration.
• Comprehensive knowledge of ADP for payroll management.
• Strong understanding of multi-state and multi-province payroll tax laws and compliance.

EEO Statement

The compensation offered to the successful candidate will be based on a variety of factors, including but not limited to, the candidate’s work experience, education and licenses, work-related training, key skills, the core duties of the role and its associated responsibilities, additional benefits offered, and the location where the work will be performed. All Fulltime (30+ hours) employees are eligible for PTO, Sick, and Parental Leave; Medical, Dental, and Vision Insurance; 401(k) Plan; Health Savings Account; Life Insurance; Employee Assistance Program; Pet Insurance. This is a full-time, hybrid position in our Rochester, NY office with a compensation range of $26.35 - $36.30 per hour.

EagleView® and its subsidiaries are dedicated to fostering a diverse workforce, leveraging talent to create opportunities for both our business and our people. We are committed to fostering an inclusive workplace and are open to discussing reasonable accommodations for candidates with disabilities to ensure equal opportunities for success in the role.

As an Equal Opportunity, Affirmative Action, and E-Verify Employer, EagleView® welcomes applicants from all backgrounds, including minorities, women, individuals with disabilities, and veterans. EagleView® and its subsidiaries are committed to leveraging the talent of a diverse workforce to create opportunities for our business and our people.

EEO/AA/Minority/Female/Disability/Veteran

Equal employment opportunity, including veterans and individuals with disabilities.

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