Pharmacy Manager-Ambulatory Care at University of Iowa in Iowa City, Iowa

Job Description:

The Pharmacy Manager for Ambulatory Care Operations will provide oversight of day-to-day outpatient pharmacy operations for General Hospital Pharmacy, Discharge Pharmacy, and Stead Family Children's Level 2 pharmacy. Responsibilities include operational management, assurance of compliance with laws and regulations, implementation of projects and new business opportunities, and participation on department and hospital committees. The manager will also provide leadership and development to clinical pharmacists, pharmacy technicians and support staff in the pharmacy locations.

This position will collaborate with leadership and staff to promote safe, optimal and cost-effective medication use processes. This position will work closely with ambulatory pharmacy leadership team to improve patient safety through innovations in technology and new program development and implementation. These activities require effective communication, organizational skills, strategic planning, personnel supervision, data management and reporting, process evaluation and improvement, and staff development/training. A considerable amount of innovation, independence, creativity, and flexibility are required in the decision making and problem-solving process.


Position Responsibilities:

Pharmaceutical Care Operations

• Assists in the planning, implementation, and improvement of ambulatory care pharmacy services.
• Manages pharmacy personnel - assigns tasks to staff and monitors individual and team progress.
• Identifies and implements efforts to maximize productivity, clinical outcomes, and financial impact.
• Works with the appropriate ambulatory care pharmacy managers to coordinate ambulatory care clinical pharmacy services with physicians, nursing, laboratory, and other personnel and develop and assist in the implementation of clinical pathways and therapeutic guidelines.
• Works with the ambulatory care pharmacy leadership team and clinical pharmacy specialists in the development and implementation of staff competencies and credentialing within ambulatory care clinical pharmacy services.
• Ensures compliance with regulations related to the provision of pharmacy services.
• Creates a positive environment that encourages high performance and teamwork.
• Works with members of the pharmacy team and other departments to implement systems for patient care.

Education

• Educates clinic providers and staff as well as external parties regarding services provided by ambulatory care pharmacy staff.
• Develops understanding and provides education as needed related to other services provided within the clinics.
• Serves as a preceptor for pharmacy students and residents.
• Provides didactic education at College of Pharmacy as needed and appropriate.
• Creates synergy between practice initiatives and PharmD student and resident rotations.
• Communicates new services or procedures to pharmacy staff and others who may be affected.

Health Care System Improvement

• Evaluates problems/concerns identified by staff in collaboration with leadership team to create a safe and effective solution to meet the clinical service goals of the Department and UIHC.
• Participates in developing, monitoring, and reporting pharmacy practice standards for the department of pharmacy.
• Provides guidance regarding appropriate expenditure of time and resources for ambulatory care pharmacy services.
• Collaborates with departmental leaders and clinical area leaders to identify high priority outcomes that are actionable by pharmacists who provide ambulatory care clinical services.
• Participates in the planning, implementation, and evaluation of new programs and services.

Compliance and Regulatory Management

• Ensures compliance with federal, state, and local regulatory standards, as well as pertinent accreditation standards
• Assists in evaluation of new medication therapies.
• Involves staff in department quality improvement initiatives.
• Serves as consultant on medication safety and serves on standing committees as needed.
• Provides consultation on department medication safety initiatives and works with team to implement hospital-wide safety initiatives.

Human Resource Management

• Hires, develops, and manages the performance of staff.
• Coordinates and leads team and staff meetings for assigned areas of responsibility.
• Assures staff are compliant with UI policies and procedures, laws and regulations.
• Collaborates with the appropriate ambulatory care pharmacy managers to coordinate scheduling and coverage of ambulatory care clinical pharmacy services.
• Monitors the progress of assignments and performance of daily responsibilities for all assigned personnel; conducts performance evaluations coaches, recommends improvement plans and disciplines staff as necessary.
• Measures employee satisfaction and implementation of improvement initiatives.

Financial Management

• Understands billing processes for take-home prescriptions and medications dispensed and administered in the clinics.
• Assists with development of mechanisms to monitor revenue integrity.
• Assists with gathering of information on supporting charges or drug utilization.
• Assists with standardized process for medication assistance programs for clinic-administered medications.
• Ensures cash handling policies and procedures are followed.

Technical Competencies



Accountability

• Creates a team environment of accountability and commitment for reaching project goals.
• Responsiveness to concerns identified by department leadership.
• Reinforces positive contributions and recommends adjustments for improving outcomes.
• Documents knowledge that can be transferred to others.
• Helps others identify and work around problems that could impede progress.

Decision Making and Critical Thinking

• Assists in assessing risks, benefits and consideration of alternatives.
• Recognizes, clarifies, and prioritizes concerns.
• Identifies, obtains, and organizes relevant data and ideas.

Drug Utilization and Review (DUR) / Business Intelligence

• Helps in DUR planning.
• Participates in collecting and evaluating data to identify drug use problems.
• Keeps current with outpatient reimbursement guidelines and trends, and recommends changes as needed.

Effective Communications

• Communicates well downward, upward, and outward.
• Adapts documents and presentations for intended audience.
• Maintains focus on the topic at hand.

Education Requirements:

• Bachelor of Science degree in Pharmacy or Doctor of Pharmacy degree.
• Current license or eligibility to be licensed as Pharmacist by Iowa Board of Pharmacy.

Required Qualifications:

• Completion of an ASHP-accredited PGY1/PGY2 Health-System Administration Residency or minimum of five (5) years of experience working in a complex clinical pharmacy environment.
• Excellent interpersonal, written and verbal communication skills
• Job-Related experience in retail pharmacy
• Ability and willingness to act as preceptor
• Job-related experience with and/or commitment to service excellence is required
• Professional experience working effectively with individuals from a variety of backgrounds and perspectives.

Desired Qualifications:

• Experience in a health-system outpatient/retail pharmacy setting is highly desirable.
• Experience with automation/technology, human resources management, project management and Epic electronic health record is highly desirable.
• A Master of Science in Pharmacy or healthcare/management related advanced degree such as an MHA, MPH or MBA is desirable.
• Pharmacy accreditation experience (e.g. TJC, URAC)

Position and Application details:

In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission:

• Resume
• Cover Letter

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process.

For additional questions, please contact Regan Lampe at Regan-lampe@uiowa.edu


Additional Information

• Classification Title: Pharmacy Operations Supervisor
• Appointment Type: Professional and Scientific
• Schedule: Full-time

Compensation

• Pay Level: 7A

Contact Information

• Organization: Healthcare
• Contact Name: Regan Lampe
• Contact Email: Regan-Lampe@uiowa.edu

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