Administrative Assistant at Ultimate Staffing Services in Manchester, New Hampshire

Job Description:

We are seeking a detail-oriented and professional Administrative Assistant to join our clients team! In this role, you'll be the friendly face of the office-greeting customers, managing phones, coordinating hospitality for clients and executive meetings, and supporting a variety of sales and marketing functions. From organizing files and preparing reports to maintaining marketing supplies and supporting trade shows, your contributions will help ensure smooth day-to-day operations.



Location: Manchester, NH




Pay Rate: $30/hour




Schedule: Monday - Friday. 8:00am-5:00pm




What You'll Do

• Answer phones and welcome visitors with professionalism and warmth


• Coordinate hospitality efforts for customers and executive meetings


• Scan and electronically file sales orders, packing slips, and other documents


• Provide backup support for proofreading and data entry


• Prepare sales commission reports for each rep territory


• Maintain office and marketing supplies for sales and trade show events


• Perform general administrative tasks (filing, copying, scanning)


• Handle confidential information with discretion


• Support special projects and other duties as assigned by the Director

What We're Looking For




Education & Experience

• Associate's Degree or equivalent work experience


• 1-3 years of experience in an office environment

Skills & Knowledge

• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, Visio or MS 365)
  


• Typing speed of at least 45 WPM


• Strong communication (verbal and written) and organizational skills


• Ability to adapt in a fast-paced, changing environment


• Familiarity with standard office operations (filing, scanning, emailing, faxing)

Physical Requirements

• Ability to sit, stand, walk, talk, and hear regularly


• Occasionally lift/move up to 25 lbs


• Visual requirements: close vision, color vision, depth perception, and focus adjustment

Ready to Apply?



If you're a self-starter who thrives in a collaborative office environment, we'd love to hear from you! Apply today and bring your organizational and administrative talents to a team that values precision and professionalism.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Apply Now