Administrative Assistant at Ultimate Staffing Services in Pleasanton, California

Job Description:

Position Overview:



Ultimate Staffing is actively seeking an experienced Administrative Assistant to join their client's team in California. This role involves supporting the daily operations of the office by performing various administrative tasks efficiently and effectively. The ideal candidate will be organized, detail-oriented, and able to work in a fast-paced environment.

Responsibilities:

• Provide administrative support to ensure efficient operation of the office.


• Answer and direct phone calls, take messages, and handle correspondence.


• Organize and schedule meetings and appointments.


• Maintain contact lists and manage office supplies inventory.


• Produce and distribute correspondence memos, letters, faxes, and forms.


• Assist in the preparation of regularly scheduled reports.


• Develop and maintain a filing system.


• Book travel arrangements and handle expense reports.


• Provide general support to visitors.

Requirements:

• Proven administrative or assistant experience.


• Knowledge of office management systems and procedures.


• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).


• Excellent time management skills and the ability to prioritize work.


• Attention to detail and problem-solving skills.


• Strong organizational skills with the ability to multi-task.


• Excellent written and verbal communication skills.


• High School diploma or equivalent; additional qualification as an Administrative assistant or Secretary will be a plus.

Required Work Hours:



Monday through Friday, typical business hours.

Benefits:

• Comprehensive health, dental, and vision insurance.


• Paid time off and holiday pay.


• 401(k) retirement savings plan with company match.


• Professional development opportunities.

Additional Details:



The salary for this position ranges from $24 to $27 per hour, depending on experience and qualifications.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Apply Now