Alumni Engagement Coordinator/Specialist at Juniata College in Huntingdon, Pennsylvania

Job Description:

Job Title:

Alumni Engagement Coordinator/Specialist

20110592

Administration

Juniata College invite applications for the position of Alumni Engagement Coordinator/Specialist.
The Alumni Engagement Coordinator/Specialist serves as volunteer manager, data specialist, and office manager. Major responsibilities include managing reunion volunteers, planning events, supporting the Alumni Council, performing data entry and tracking, coordinating content for the alumni magazine, serving as the first point of contact for in-person and digital communications, and supervising student employees.



Essential Duties:Responsibilities include, but are not limited to:* Serve as first point of contact for the office including: fielding phone calls and emails; greeting alumni, students, and employers; gathering information and answering questions; acknowledging alumni news and photo submissions
* Support events including: assisting with event planning and execution of major on-campus and regional events; coordinating hotel blocks, transportation, and other vendor services; creating and managing online and onsite registration for events; coordinating reporting, nametags, itineraries, ticketing, and event items; performing event wrap-up functions
* Coordinate all aspects of reunion committee volunteer engagement and management including: recruiting and training committee members/volunteers; developing, monitoring, and maintaining engagement and event strategies, goals, and timelines; coordinating design, messaging, and delivery of all forms of outreach through a variety of communication vehicles and meetings; serving as in-person event liaison
* Support the Alumni Council including: managing communication with leadership and members; scheduling meetings and coordinating logistics; managing alumni awards recognition process and award citations; coordinating Council Emeriti newsletter
* Work with Marketing and College Advancement team members on the creation of consistent, professional, and attractive communications including: coordinating webpages, social media, print and digital publications and invitations; managing the Alumni Engagement portion of the Juniata magazine, including training and supervision of the student writer of Class Notes magazine content, proofing, editing and some content creation; overseeing preparation and delivery of Class Notes letters
* Supervise student assistants including: supervising, training, and assisting in hiring Juniata Associates and student assistants; coordinating delegation of work from directors to students; creating schedules, monitoring hours worked, and approving biweekly timecards
* Manage data entry functions including: tracking event attendance, volunteerism, contact reports and remarks; managing volunteer data collection, entry, and reporting; managing data entry process for student assistants
* Serve as general office manager including: coordinating alumni email marketing calendar; performing accounting functions such as paying invoices, making budget inquiries and transfers, making deposits, managing event cash boxes and Square POS transactions; ordering office and event supplies, recognition items, and promotional products; coordinating incoming and outgoing mail
* Perform other duties as assigned



Juniata College is committed to cultivating an equity-minded and equity-engaged campus culture, one that is inclusive and supportive of its students, faculty, and staff. We believe that all members of the College community share the responsibility to value diversity, seek equity, promote a sense of belonging. We seek candidates who are sensitive to the needs of an academic community that is diverse with regard to gender, race, ethnicity, religion, nationality, sexual orientation or identity, disability status, and protected veteran status..…EOE

The successful candidate will be able to demonstrate the following:* Bachelor's degree, valid driver's license, and willingness to travel is required
* Works independently within a strategic framework and institutional priorities
* Maintains a collegial, cooperative, and collaborative working style with a diverse group of constituents and campus partners
* Brings a keen ability to foster, build, and maintain relationships on all levels, which includes providing experiences that make constituents feel special
* Possesses excellent written and oral communication skills, along with moderate skills in design and marketing
* Utilizes excellent project management, organizational, and planning skills and has superior attentiveness to detail
* Works with a proactive manner and the ability and inclination to formulate and to articulate opinions creating consensus and momentum
* Has strong computer literacy with knowledge and understanding of the Microsoft Office Suite, coupled with the desire and ability to learn specialized software


- Valid driver's license required, clear of major violations. Juniata College reserves the right to review driving records to determine suitability for position.
- Must achieve satisfactory results from a background check

This position reports directly to the Executive Director of Career Development & Alumni Engagement and works closely with other members of the College Advancement team. Provides supervision to student workers, interns, and volunteers as required.

* Experience in event planning, marketing and design, volunteer management, or related areas
* Familiarity with Juniata College and its alumni community

* This individual must be willing to drive and travel independently.
* This individual prepares and moves event supplies weighing up to 50 pounds.

Juniata's Full-Time Benefits package prioritizes the well-being and work-life balance of employees: Medical; vision; dental; retirement (403b); paid vacation, sick leave, holiday time; tuition benefit (employee, spouse and dependents); wellness programming; and additional insurance programs.

04/10/2025

Yes