Receptionist at Ultimate Staffing Services in Costa Mesa, California

Job Description:

Front Desk Receptionist needed for opportunities in Newport Beach, Santa Ana and Huntington Beach. These roles are temp-hire.


Primary Responsibilities:
Front Desk responsibilities to include answering phones, handling incoming and outgoing mail,f iling and Deltek data entry
Ordering and stocking of office supplies and equipment
Maintenance of lunch/break room facility including supplies and equipment. Preparation and set-up of board room for meetings
Handling communications via phone, voicemail, e-mail systems, calendars
Preparation of reports (proof read for consistency and accuracy, print and assemble, revise
documents as needed)
Communicating with building management and providing parking validations
Executing special projects as assigned by supervisor


Qualifications:
High school diploma required;


MS Word and Excel experience
Two or more years of front desk/administrative experience a plus
Excellent communication and interpersonal skills with clients and staff
Strong writing, proofreading and formatting skills
Highly organized and detail oriented
Effective with managing time, prioritizing tasks and meeting deadlines
Self-motivated; requiring minimal supervision
Knowledge of office equipment (e.g. fax machines, copy machines and scanners)
Ability to accommodate multiple requests


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.