Office Assistant at Beacon Hill Staffing Group, LLC in New York, New York

Job Description:

Our client is seeking a Temporary to Permanent Office Assistant to play a key role in day-to-day operations and administrative support in their New York office. An integral part of the team, the Office Assistant, is the first to greet employees and clients that visit the office. They will assist in administrative tasks, maintain office supplies, liaise with vendors and complete additional ad hoc projects. This role starts ASAP with a 3-month temp trial period. Hours are 9am-5pm (this schedule is flexible if someone needs slightly different hours). Comp is 80K-100K; hourly pay rate while temping in-line + benefits once perm.



Key Responsibilities

• Prepare and submit all expense reports for multiple Managing Directors using Concur


• Greet clients and visitors


• Ensure reception area is presentable, along with other areas of the office


• Receive, sort and distribute packages and mail


• Send out packages via FEDEX or US Mail upon request


• Manage and restock all kitchen and office supplies as needed


• Perform administrative duties such as filing, printing, scanning


• Partner with IT vendor to troubleshoot technology issues


• Liaise with vendors (i.e. maintenance staff, cleaning crew, building security, etc.)


• Manage catering requests for office as needed


• Prepare and submit all expense reports using Concur


• Prep conference rooms for client or interview meetings (water, coffee etc.)


• Assist with the new employee onboarding and offboarding via desk set-up/clean out, tech set up, key card creation, new employee tours, etc.


• Assist remote EA within person client meetings or interviews


• Work with building management for any office related requests including inquiries related to heating and air conditioning, lighting, and trash collection

Qualifications

• Prior experience as a receptionist or office assistant preferred


• Proficient in Microsoft Office 365


• Hands-on experience with office equipment (e.g. fax machines and printers)


• Professional attitude


• Strong written and verbal communication skills


• Excellent organizational skills and attention to detail


• Strong multitasking and time-management skills, with the ability to prioritize tasks


• Excellent customer service


• Highly dependable


• High school degree or equivalent

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .


Benefits Information:


Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.


We look forward to working with you.


Beacon Hill. Employing the Future (TM)
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