Family Law Legal Assistant at Beacon Hill Staffing Group, LLC in Philadelphia, Pennsylvania

Job Description:

Beacon Hill is seeking a highly organized and detail-oriented Family Law Legal Assistant to provide comprehensive support to boutique law firm in West Chester, PA. This role involves drafting, editing, and organizing legal documents, managing attorney calendars, interacting with clients, and assisting with all administrative tasks in a fast-paced, deadline-driven environment. The ideal candidate will be proficient in legal procedures, possess excellent communication skills, and have family law experience .



Essential Duties and Responsibilities:

• Type, edit, and compile legal documents, correspondence, memoranda, and related materials.


• Review documents for completeness, typographical, formatting, and grammatical errors.


• Transcribe digital dictation and handwritten documents accurately and efficiently.


• Photocopy, file, email, and fax documents as required.


• Prepare and process legal documents with courts and other agencies, including e-filing.


• Bates label and organize documents for e-discovery requests.


• Review, sort, date stamp, scan, file, and distribute incoming mail for assigned attorneys.


• Respond to client inquiries, providing non-legal information and ensuring appropriate follow-through or resolution.


• Maintain and organize both electronic and hardcopy files in iManage according to firm-defined procedures.


• Ensure the effective delivery of outgoing messenger deliveries and overnight deliveries.


• Enter attorneys' time in TABS, review pre-bills, coordinate attorney review and approval, process changes, and finalize bills.


• Conduct conflict checks and open new matters following firm-defined procedures.


• Close files in accordance with firm policies and procedures.


• Manage and maintain attorney calendars in PracticeMaster and Outlook, scheduling meetings, ensuring court dates are entered, and arranging conference rooms as necessary.


• Enter calendar reminders and notify attorneys of pending deadlines to ensure compliance.


• Collaborate effectively with other legal assistants, paralegals, support staff, and firm administration to provide comprehensive support to the firm.


• Perform notary duties as required.


• Assist with other clerical duties as assigned.


• Technical proficiency in Microsoft Outlook, Word, and Excel; experience with TABS3 legal accounting software, Kofax Power PDF Advanced, and iManage document management is preferred.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.



California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/


Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.


Company Profile:


Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.


Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.


Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .


Benefits Information:


Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.


We look forward to working with you.


Beacon Hill. Employing the Future (TM)
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