Administrative Assistant - Part-time at Consor Engineers in Tucson, Arizona

Job Description:

Administrative Assistant - Part-time

US-AZ-Tucson

Job ID: 2025-5084
Type: Regular Part-Time
# of Openings: 1
Category: Administrative
Tucson

Overview

As an administrative assistant, you’ll greet and assist in-person visitors, manage incoming phone calls on a multi-line phone system, and maintain a productive and welcoming office environment. You’ll input data and support the regional file archiving process, and ensure that new hire workstations are equipped with supplies. The administrative assistant reports to the office lead. Part-time position working Monday through Wednesday 8am - 5pm or 8am - 4 pm

This position is in-office and not eligible for hybrid or remote schedules.

Responsibilities

• Oversee general administrative needs including but not limited to shipping, office and breakroom supply orders, ordering/canceling office access cards, and keys, office maintenance and/or repairs.
• Coordinate, reconcile, and code local administrative company credit card purchases.
• Work with discipline leads and corporate teams to coordinate and set up office events, meetings, happy hours etc.
• Back-up answering calls on multi-line phone.
• Process outgoing mail and shipments and route incoming mail between offices. Occasional travel to off-site locations to deliver documents or supplies.
• Assist with travel bookings, including airfare, hotel, and ground transportation as needed.
• Support regional and corporate fleet managers by coordinating fleet vehicle deliveries, fleet parking needs, scheduling regular and emergency repairs & maintenance. Must be able to drive up to a full-size pick-up trucks in the local fleet various maintenance appointments.
• Support local staff by making pooled vehicle reservations and submit mileage logs to designated administrative team member for pooled vehicles monthly.
• Travel to attend regional conferences 2-3 times per year.

Qualifications

• High School Diploma or Equivalent.
• Minimum five years of administrative support experience.
• Proficiency in MS Office Suite: Word, Excel, PowerPoint, Outlook.
• Must have a valid driver’s license with a good driving record.
• This office job primarily operates in a professional office environment and routinely requires the use of standard office equipment such as computers, phones, and copy machines. May occasionally be exposed to noise.
• While performing the duties of this job, physical demands of the employee may include constant sitting, talking, hearing, repetitive motions, and occasional standing, moving, reaching, handling, grasping, feeling, and coordination. This job will rarely require lifting, carrying, pushing, or pulling over 35 lbs.

Equal employment opportunity, including veterans and individuals with disabilities.

PI267551065

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