Executive Administrative Assistant at Medtronic in Fridley, Minnesota

Job Description:

We anticipate the application window for this opening will close on - 16 Apr 2025

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You'll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life
Be a part of a company that thinks differently to solve healthcare problems, drive progress, and deliver meaningful innovations. As a Medtronic Executive Administrative Assistant, you will be part of a dynamic and fun team that drives business growth and efficiencies through innovation.
This role will be based in our Fridley office with some flexibility in working remotely approximately 1 day per week based on business needs.
Use your passion, organizational skills, and proactive nature to support the leadership team of the Operations Innovation group. Your skills and positive attitude will be essential to help accelerate our ability to meet our goals and delight our business partners. If you have strong communication skills and are highly organized with an ability to prioritize, this winning team would love to have you join them!

The position's primary focus is to provide expert executive-level administrative support to the VP of Business Partnerships. A successful candidate will require attention to detail, thoroughness, time management and effective prioritization.

• Act in Chief of Staff capacity to manage the overall Global Business Partnerships Team (i.e. weekly, monthly, quarterly, and annual mtgs., town halls, team communications, strategy documents, action item tracking - strategic and tactical, team building and charity/community events, etc.)


• Provide administrative support including maintaining calendars, meeting and conference coordination, travel coordination (domestic and international), submitting expense reports, preparing communications, and ordering supplies


• Create meeting minutes, manage agendas, and track actions


• Perform a wide variety of non-routine administrative tasks including supporting periodic special projects or assignments


• Gather, compile and report on information relevant to VP's assignments (Organizational Health Survey analytics, training completion performance, etc.)


• Use problem solving skills for process improvement in systems, processes, and communications


• Process invoices and purchase orders


• Assist with onboarding new, direct staff members and provide into overall extended team onboarding program


• Manage logistics for quarterly strategic meetings at various global sites, including content preparation, catering, ensuring AV set-up, and venue bookings


• Coordinate with HR, TA, and Hiring Leader to schedule interviews for staff level department openings


• Maintain current org charts, and email distribution lists


• Effectively manage scheduling with internal and external / third party partners (i.e. Software companies, 3PL's, Transportation/Logistics Carriers, etc.)

Must Haves

• High School Diploma or equivalent with 6+ years of administrative support experience

Nice to Have

• Ability to collaborate with others to achieve goals, while building rapport internally and externally


• Strong organization, technical, and communication skills (both written and verbal)


• Expert working knowledge of Microsoft Office suite (e.g., PowerPoint, Word, Excel, Outlook)


• Associates or Bachelor's degree


• Technical aptitude including an expert in Microsoft Tools, including Teams for meetings and PowerPoint with the ability to create meeting slides & follow-ups with team members to receive content on time


• Proven experience supporting projects and multi-tasking several priorities/projects/resources


• Ability to thrive in a dynamic team environment and professionally deal with various interruptions


• Experience working with confidential, trusted information


• Proven drive for results and responsiveness


• High degree of self-initiative and ability to quickly learn to handle a wide range of projects, tasks, and issues in original ways


• Strong influence and communication skills with all levels of an organization and external business contacts


• Ability to travel a 4-5 times per year (approximately 15 days annually)

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Salary ranges for U.S (excl. PR) locations (USD):$72,400.00 - $108,600.00

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance , Health Savings Account , Healthcare Flexible Spending Account , Life insurance, Long-term disability leave , Dependent daycare spending account , Tuition assistance/reimbursement , and Simple Steps (global well-being program).

The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match , Short-term disability , Paid time off , Paid holidays , Employee Stock Purchase Plan , Employee Assistance Program , Non-qualified Retirement Plan Supplement (subject to IRS earning minimums) , and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).

Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.

Further details are available at the link below:

Medtronic benefits and compensation plans

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 95,000+ passionate people.
We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here .

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

If you are applying to perform work for Medtronic, Inc. ("Medtronic") in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.