Fleet Administrator at Shoppa's Material Handling Ltd in Ft Worth, Texas

Job Description:

Family owned and operated since 1981, Shoppa's Material Handling is one of the fastest growing and most successful material handling dealerships in the United States. We are proud to be an authorized dealer of Toyota Material Handling - the bestselling forklift brand in the world and a recognized leader in quality, durability, safety and innovation. Through our nine locations across Texas and Kansas City, MO, we provide a comprehensive array of products, services and integrated systems that help our customers streamline the storage and movement of their goods.

JOB SUMMARY:

The Fleet Administrator at Shoppa's Material Handling is responsible for the implementation and execution of all fleet support needs, including Shoppa's FM equipment maintenance and repairs, expenses, and tracking. Additionally, this position serves as the point of contact for all day-to-day fleet-related needs, providing administrative and analysis support to the organization. This opportunity represents Shoppa's Mid America and requires professionalism, strong communication skills, attention to detail, a great attitude, and world-class service.

ESSENTIAL FUNCTIONS:

• Manage FM fleet following Company policies, and regulatory and industry standards.
  
  
  • Maintains accurate maintenance records of FM equipment, including the review of FM invoices for proper billing.
  • Monitoring FM terms for maturity, sending customer letters when FM is expiring, and ensuring timely monthly billing.
  • Tracks, controls, and reports on costs for FM equipment ownership, operating repair, and maintenance costs.
  • Ensures all planned maintenance work is completed timely and properly, in the most cost-effective manner.
• Used sales coordination -
  
  
  • Advising the Used Manager of units coming off lease to provide necessary data, so Used Manager can determine if we will purchase units.
  • Process Used Sales orders submitted by Wholesale and Sales Reps.
• Ship-in coordination: manage all ship-in equipment, create a pipeline report, and work with the selling dealer to create the Toyota experience.
• Accurately and consistently communicate with service and sales to enter all equipment data, including non-standard items, like FM, T360, etc... (existing customer units and additions to the internal inventories).
• Warranty register all units.
• Manage Shoppa's vehicle fleet including repairs, pm, and registration.
• Communicate and escalate to peers and Manager, as required, to facilitate a positive work environment and a problem-solving mentality.
• Other duties, as assigned.

Qualifications

QUALIFICATIONS:

• 2-5 years' experience in fleet management
• High School Diploma required.
• Experience in SAP, MS Navision, MS Office Suite (Proficient- Word, Excel, Access, etc.)
• Positive attitude, well-groomed professional appearance required.
• Great customer service and attention to detail
• Excellent organizational and time-management skills
• Ability to establish and maintain working relations with internal and external customers.
• Strong presentation skills required

PHYSICAL DEMANDS AND WORKING CONDITIONS:

The physical demands and working conditions requirement indicated below are examples of the demands that must be performed in carrying out the essential job functions.

Physical Demands:

Office employees typically sit for long periods and perform tasks that require fine motor skills, such as typing or using a mouse. They may occasionally stand, walk, or lift up to 30 pounds, like files or office supplies. The work environment is climate-controlled with moderate noise, and employees

Working Conditions: Work indoors and sometimes outdoors; exposure to temperatures commensurate with outdoor seasonal temperatures.

Shoppa's Material Handling is an Equal Opportunity Employer, including disabled/veterans"; (b) "EOE/Disability/Vets"; or (c) "Shoppa's provides equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability." QUALIFICATIONS:

• 2-5 years' experience in fleet management
• High School Diploma required.
• Experience in SAP, MS Navision, MS Office Suite (Proficient- Word, Excel, Access, etc.)
• Positive attitude, well-groomed professional appearance required.
• Great customer service and attention to detail
• Excellent organizational and time-management skills
• Ability to establish and maintain working relations with internal and external customers.
• Strong presentation skills required

PHYSICAL DEMANDS AND WORKING CONDITIONS:

The physical demands and working conditions requirement indicated below are examples of the demands that must be performed in carrying out the essential job functions.

Physical Demands:

Office employees typically sit for long periods and perform tasks that require fine motor skills, such as typing or using a mouse. They may occasionally stand, walk, or lift up to 30 pounds, like files or office supplies. The work environment is climate-controlled with moderate noise, and employees

Working Conditions: Work indoors and sometimes outdoors; exposure to temperatures commensurate with outdoor seasonal temperatures.

Shoppa's Material Handling is an Equal Opportunity Employer, including disabled/veterans"; (b) "EOE/Disability/Vets"; or (c) "Shoppa's provides equal employment opportunities to applicants and employees without regard to race; color; sex; gender identity; sexual orientation; religious practices and observances; national origin; pregnancy, childbirth, or related medical conditions; status as a protected veteran or spouse/family member of a protected veteran; or disability."