Funeral Service - Administrative Assistant II at University of Central Oklahoma in Edmond, Oklahoma

Job Description:

Job Details

Job Location: Main Campus - Edmond, OK

Position Type: Staff

Salary Range: $15.21 - $15.21 Hourly

Job Category: OTRS Non-classified

Position Classification

Regular, full-time, hourly, non-exempt, and benefit-eligible staff position. For more benefit information visit Why Work at UCO?

The hourly pay rate of $15.21 per hour is equivalent to $31,636.80 per year.

General Schedule:

Position typically works 40 hours per week Monday-Friday from 8am-5pm at UCO's main campus in Edmond, Oklahoma.

Position Overview

Provide secretarial and administrative support for one or several department professionals or offices. Responsible for the functioning of an office or department. Initiates and handles correspondence relating to a department or program. Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data. Produce documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create presentations. May make contacts of a sensitive, complex, and confidential nature. Responsible for providing various services to customers such as assisting customers in securing needed information and documents. May be responsible for departmental budget; managing calendars and appointments; event and meeting planning.

Department Specific Essential Job Functions:

Utilizes problem-solving techniques and management skills to handle the day-to-day operations of the office, handles requests and concerns of full-time faculty and staff, and adjuncts. Enters the class schedule into BANNER, ensures the effective use of classrooms, creates the Faculty Assignment sheets, maintains the budget for both the full-time faculty and adjuncts, submits textbook requests to campus and area bookstores, and maintains copies of syllabi. Maintains and develops forecasting methods to ensure successful allocations of student funds from both E&G orgs and Course Fee orgs. Develops, creates and maintains reports as needed by the faculty and Chair of the Department, and assists with the preparation of the departmental Self-Study for our accreditor, The American Board of Funeral Service Education. Assists with the planning of agendas and other preparations for faculty meetings and gatherings and takes notes and prepares minutes from these meeting. Assists with hiring and orientation of adjunct faculty, including textbook requests, office supplies, computer access, creating security access forms, use of UCONNECT, class rolls, office hours, syllabi, key requests, etc. Uses knowledge of university purchasing procedures, policies and restrictions to prepare requisitions and make pro-card purchases. Assists with the maintenance and editing of departmental website. Coordinates outreach with the Oklahoma Funeral Directors Association and the Oklahoma Funeral Board. Assists with tasks and reports associated with The American Board of Funeral Service Education. Advises both prospective and current students and performs other related duties as assigned.

College/Department Overview:

The College of Mathematics and Science currently has 128 full-time and over 70 part-time faculty in 5 academic departments, the School of Engineering, and the School of Nursing. The College serves more than 3,300 undergraduate students in 30 majors and provides graduate programs in Biology, Computer Science, Data Science, Cybersecurity, Applied Mathematics and Computer Science, Applied Mathematical Science, Engineering Physics, Computational Science, and Nursing. Accreditation/Certification is held by ABET, the Commission on Collegiate Nursing Education (CCNE), the American Board of Funeral Service Education, and the American Chemical Society. UCO is an institutional member of the Council on Undergraduate Research. For further information see our website at http://www.uco.edu/cms.

Qualifications/Experience Required:

General education or vocational training and 4+ years' relevant experience or equivalent combination of education and experience.

Qualifications/Experience Preferred:

Three to four years' experience in customer service, office management, policies and procedures. Two years of bookkeeping or financial tracking experience. Minimum 40 net w.p.m. keyboarding. Two years of college or administrative certificate. Experience in a higher education environment.

Knowledge/Skills/Abilities:

Good supervisory skills. Literate in computer usage and word processing including, but not limited to Word and Excel. Knowledge of basic office procedures and practices. Excellent telephone etiquette, communication, interpersonal and public relations skills. Ability to work well with others fostering a positive working relationship. Ability to operate office equipment. Ability to accurately type. Ability to multi-task. Demonstrates a warm and caring professional service-oriented attitude. Must be self-motivated. Ability to synthesize and follow directives.

Physical Demands:

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.