Nursing - Administrative Assistant III at University of Central Oklahoma in Edmond, Oklahoma

Job Description:

Job Details

Job Location: Main Campus - Edmond, OK

Position Type: Staff

Salary Range: $16.00 - $16.00 Hourly

Job Category: OTRS Classified

Position Classification

Regular, full-time, hourly, non-exempt, and benefit-eligible staff position. For more benefit information visit Why Work at UCO?

The hourly pay rate of $16 per hour is equivalent to $33,280 per year.

General Schedule

Position typically works 40 hours per week Monday-Friday from 8am-5pm at UCO's main campus in Edmond, Oklahoma.

Position Overview:

Provides secretarial and administrative support for one or several department professionals or offices. Responsible for the functioning of an office or department. Initiates and handles correspondence relating to a department or program. Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs tasks such as posting and recording data. Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create presentations. May make contacts of a sensitive, complex, and confidential nature. Responsible for providing various services to customers such as assisting customers in securing needed information and documents. May be responsible for departmental budget; managing calendars and appointments; event and meeting planning. This is a senior-level administrative assistant position.

Department Specific Essential Job Functions:

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  Utilizes problem-solving techniques and management skills to handle the day-to-day operations of the School of Nursing office, supervise student office workers, handles requests and concerns of full-time faculty and staff, adjuncts, teaching assistants, and undergraduate tutors.

  
  


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  Develops, creates and maintains reports as needed by the faculty and Director of the School, and assists with the preparation of the Self-Study for Accreditation and Board of Nursing reports.

  
  


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  Maintains databases to track essential departmental markers such as admissions, program progression and completion, and clinical requirements.

  
  


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  Handles the hiring of student employees including the creation of Student Action Forms, approves bi-weekly student timesheets and maintains and develops forecasting methods to ensure successful allocations of student funds from both E&G accounts and Course Fee accounts.

  
  


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  Enters the class schedule into Banner, ensures the effective use of classrooms, assists with the creation of the Faculty Assignment sheets, maintains the budget for both the full-time faculty and adjuncts, monitors textbook requests to campus and area bookstores, and maintains copies of syllabi.

  
  


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  Assists students with enrollment, determines whether students have met prerequisites in conjunction with the academic advisor for nursing, and authorizes enrollment using Banner.

  
  


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  Uses knowledge of university purchasing procedures, policies and restrictions to prepare requisitions and make pro-card purchases.

  
  


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  Assists with taking minutes and other preparations for faculty meetings and gatherings, including the purchasing and delivery of refreshments.

  
  


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  Assists with hiring and orientation of adjunct faculty, computer access, creating security access forms, use of UCONNECT, class rolls, office hours, syllabi, key requests, office supplies, etc.

  
  


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  Assists the Faculty with the application and selection processes for teaching assistantships, scholarships, and other awards, prepares tuition waiver reports, and provides information about award recipients for the Awards Ceremony.

  
  

College/Department Overview:

The College of Mathematics and Science currently has 128 full-time and over 70 part-time faculty in 5 academic departments, the School of Engineering, and the School of Nursing. The College serves more than 3,300 undergraduate students in 30 majors and provides graduate programs in Biology, Computer Science, Data Science, Cybersecurity, Applied Mathematics and Computer Science, Applied Mathematical Science, Engineering Physics, Computational Science, and Nursing. Accreditation/Certification is held by ABET, the Commission on Collegiate Nursing Education (CCNE), the American Board of Funeral Service Education, and the American Chemical Society. UCO is an institutional member of the Council on Undergraduate Research. For further information see our website at http://www.uco.edu/cms.

Qualifications Required:

General education or vocational training and 4+ years' relevant experience or equivalent combination of education and experience.

Knowledge/Skills/Abilities:

Literate in computer usage and word processing including but not limited to Word and Excel. Knowledge of basic office procedures and practices. Excellent telephone etiquette, communication, interpersonal and public relations skills. Ability to work well with others, fostering a positive working relationship. Ability to operate office equipment. Ability to accurately type. Ability to multi-task. Demonstrates a warm and caring professional service-oriented attitude. Must be self-motivated. Ability to synthesize and understand directives.

Physical Demands

Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.