Job Description:

Application Instructions:

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Job Title:

Senior Executive Administrative Assistant

Department:

Office of Executive Vice President

College/Division:

General University

Primary Job Posting Location:

Macon, GA 31207

Additional Job Posting Locations:

(Other locations that this position could be based)

Job Details:

We are seeking a highly organized and proactive Senior Executive Administrative Assistant to provide comprehensive support to the Executive Vice President. This role demands a self-motivated individual who is committed to delivering excellence and ensuring seamless operations at the executive level.

Responsibilities:

The Senior Executive Assistant plays a vital role, providing comprehensive and strategic support to the Executive Vice President. This position will be responsible for a broad variety of executive-level administrative tasks, including: ensuring effective communications; designing and producing documents, reports, and presentations; managing financial and budgetary processes for the areas under the direction of the Executive Vice President; collecting and preparing information for meetings with employees and outside constituents; composing and preparing correspondence; coordinating complex schedules and calendars; and making travel arrangements. The Senior Executive Assistant interacts daily with constituencies both inside and outside of the university and requires the ability to work independently on tasks and projects, from conception to completion, and thrive in a multi-faceted role which requires the ability to handle a wide variety of activities and confidential matters with discretion. In addition, the successful candidate will optimize operational efficiency while balancing competing priorities with professionalism and sound judgment while anticipating needs and proactively addressing challenges in a fast-paced, high-visibility environment.

Qualifications:

A bachelor’s degree from an accredited university/college and at least one year of progressively responsible executive level administrative support experience is required. In lieu of a bachelor’s degree, an equivalent combination of education and directly related experience will be considered. The successful candidate must demonstrate exceptional attention to detail, adaptability, and problem-solving skills, particularly in scheduling, relationship management, and executive decision-making support. Must have proficiency with computer applications and programs, particularly Microsoft Office. Excellent communication and interpersonal skills with the ability to work diplomatically across all levels of the university are essential. The ability to work both independently and collaboratively with teams, fostering strong professional relationships, is crucial.

Background Check Contingencies:

- Criminal History

Required Documents:

- Cover Letter

- Resume

Why Work at Mercer University

Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, schedules that allow for work-life balance, and  so much more!

At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University.

For more information, please visit: https://hr.mercer.edu/prospective/

Scheduled Weekly Hours:

40

Job Family:

Staff Clerical Non-exempt

EEO Statement:

EEO/Veteran/Disability

Equal employment opportunity, including veterans and individuals with disabilities.

PI267210589

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