Executive Assistant at Ultimate Staffing Services in Woodland, California

Job Description:

We are seeking a highly organized and proactive Executive Assistant to provide high level administrative support to the CEO of a global organization. The ideal candidate will be detail-oriented, resourceful and able to manage multiple tasks while maintaining confidentiality and professionalism.



Salary Range: $110,000-120,000



Location: Woodland, CA



Responsibilities:

• Manage the CEO's calendar, correspondence, travel, and task prioritization. Act as a liaison with internal and external stakeholders.


• Prepare reports, manage confidential information, oversee budgets, and maintain document organization.


• Support board and shareholder relations, strengthen key relationships, and facilitate effective communication.


• Assist in data analysis, project coordination, process optimization, and KPI tracking.


• Manage access to the CEO, represent the executive office, ensure compliance, support strategic initiatives, and assist in crisis management.


• Collaborate with senior management, coordinate meetings and events, and drive process improvements.

Qualifications:

• Bachelor's degree required.


• 5+ years of administrative experience, with 3+ years in senior-level executive support.


• Strong business analysis, coordination, and communication skills.


• Proficiency in Microsoft Office; experience with project management tools preferred.


• High attention to detail, discretion, and ability to work independently.


• Industry experience in seed, ornamentals, or produce is a plus.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions. Apply Now