Lighting Coordinator at Baker Electric, inc in Brea, California

Job Description:

SUMMARY: The position of Lighting Coordinator has been established to assist the Group Lighting Manager with coordinating technical and administrative functions, as they pertain to Light Fixtures and Lighting Control Systems, to ensure that implementation and prescribed activities are carried out in accordance with Baker Electric’s specified objectives for successful completion of all projects. Attention to Detail is imperative.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Formulation of project Fixture Inventory Log based on type of fixture, quantity, pricing, manufacturer, description, lead times, shop drawings, ceiling type, accessories, change orders, received, sent to the field and other project criteria. 


• Champion all necessary and pertinent project information in Procore in each of the respective folders as related to lighting elements within the project. 


• Review of project plans and specifications for completeness and accuracy as requested throughout the project duration. 


• Coordinate Suppliers and Distributors to ensure Baker Electric scheduling milestones are being met and fixtures are released with sufficient time for Prefabrication and kitting per plans. This includes requesting weekly updates to ship schedules with catalog and tracking information available on a per project basis. Verify accuracy of ship schedules against approved submittals and fixture log. • Receive and record packers and bill of lading’s per project for items received directly onsite. • Confer with inter-departmental personnel and field forces, representatives of agencies, engineering firms, contractors, architects, designers, developers, manufacturers and distributors. 


• Reviews all Requests for Information (RFIs) generated from Baker field personnel and check these to the project drawings and specifications. Respond to field personnel with answers regarding RFIs that do not need to be furthered to the architect/engineer.
  
  
  
  • Submit necessary RFIs (re-write if necessary) on the proper forms and log in. Actively manage the RFI process ensuring answers are received in a timely manner.
  
  
  • Review with Lighting Manager any RFI items in question or requiring a strategic position by Baker Electric.
  
  
  • Once a package is complete, prepare ONE approved package for quick reference by field and office personnel, as an unofficial record submittal. 
  
  
  
  


• Organize and review supplier submittals and shop drawings for conformance to project documents and manage the submittal process ensuring project deadlines are adhered to. 
  
  
  
  • Maintain a log tracking the routing and time frames of all submittal documents. 
  
  
  • Coordinate with suppliers and subcontractors ensuring submittals are complete and correct prior to releasing any materials or equipment. 
  
  
  
  


• Create and manage the lighting purchase orders, modifications, and closing of Purchase Orders for the project. Maintain accuracy of PO and Mods to ensure precise WIP projections. 
  
  
  
  • Recount and verify light fixture quantities by performing a take-off from the project plans. 
  
  
  • Verify and obtain complete and proper mounting hardware for all light fixtures and coordinate the installation methods with the foremen. 
  
  
  
  


• Verify FMX tickets against the Fixture Log. 


• Manage the closing of the project by coordinating the completion of the project punch list. 
  
  
  
  • Help execute O&M, closeout, and attic stock delivery with the Project Engineer. 
  
  
  • Manage the warranty calls pertaining to lighting; typically, up to one year after a project is complete. 
  
  
  • Coordinate all replacement material for damaged, lost, or stolen lighting. 
  
  
  • Schedule Lighting Control Commissioning and Training as well as inverter startup and training as required per project. (Startup and training to happen same day) 
  
  
  
  


• Assist in the pricing of field generated change order requests by requesting pricing and lead times. 


• Sustain a pricing log with the different manufacturers and pricing history to be utilized by other departments for reference. 


• Perform overtime work, as required and requested by Lighting Manager to meet department and company needs. 


• Perform other duties as allocated by Lighting Manager, Project Manager or VP of Construction.

EDUCATION, SKILL, EXPERIENCE:

• Minimum 1 years’ experience in Electrical Construction or General Construction trades.


• Individual will need to complete and pass the Lighting Research Center Modules and the American Lighting Association Associate Exam.


• Advanced knowledge of Microsoft Office Suite.


• Knowledge of Bluebeam & Procore (preferred).