Assistant Dean for Administrative Advising at Colgate University in Hamilton, New York

Job Description:

Job Category:

Professional/Administrative

Position Title:

Assistant Dean for Administrative Advising

Full Time/Part Time:

Full Time

Division:

Dean of the College

Department:

Administrative Advising

Hiring Wage/Salary Range:

$65,000 to $70,000

Professional Experience/ Qualifications:

• Professional experience in a higher education setting;


• Demonstrated strong sense of ethics and sound decision-making skills, exhibits mature judgment and capacity to maintain confidentiality;


• Demonstrated capacity to work as an effective collaborator with students, staff, and faculty;


• Demonstrated commitment to educating students and knowledge of student development;


• Demonstrated outstanding attention to detail;


• Demonstrated excellent oral, written, and presentation skills;


• Demonstrated commitment to diversity, equity, and inclusion


• Ability to stay calm and function well in a high-paced office environment.


• Experience working with faculty.


• Demonstrated ability to work independently.


• Capacity to work as a member of an on-call rotation and with some night and weekend availability.

Preferred Qualifications:

• In-depth knowledge of student development theory.


• Experience within a college residential environment and/or liberal arts environment.


• Demonstrated experience in assessment or skills in collecting and/or analyzing data.

Education:

A Master's degree in a related field and five years of professional related experience or a Bachelor's degree and eight years of professional related experience is required.

Offer Determination:

When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.

Physical Requirements:

Ability to serve in rotational on call schedule.

Other Information:

This position is deemed essential under the University's Essential Personnel Policy.

Benefits:

Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our
Benefits page.

Accountabilities:

The Assistant Dean for Administrative Advising is an administrative position within the Dean of the College division.


Administrative Advising responsibilities include, but are not limited to:

• ensuring students receive effective support while promoting the development of self-advocacy and problem-solving skills;


• articulating an advising approach that encourages students to achieve a sense of responsibility for their personal growth and academic success; a firm and fair approach is required;


• effective outreach to students and proactively ensuring students have access to high quality, consistent, accurate and timely advice regarding University policies and procedures and other academic regulations, deadlines, and processes;


• execution of crisis response consistent with policy and plan;


• understanding student needs and collaborating with other stakeholders and resource providers to make these needs known; and


• accurate capture and maintenance of records relating to student interactions, including advising notes;


• serve on academic-related standing committees;


• participating in the after-hours on-call rotation with other deans in the Dean of the College Division (approximately one-two weeks per semester);


• adherence to University budget practices; and;


• serving on other Divisional committees as requested.

This position has been designated as a Campus Security Authority (CSA), in accordance with the federal statutory requirements of the Jeanne Clery Act. CSAs are required to and responsible for reporting allegations of crimes they receive from students and employees to the Campus Safety Department.
Name:

Student Development

Description:

Demonstrated knowledge of and ability to consistently apply student development theory in the creation and development of programs as well as in advising responsibilities. Knowledge of best practices and ability to consistently apply these practices in advising responsibilities. Demonstrated ability to consistently identify and recognize legal and ethical principles of the profession. Demonstrated ability to consistently follow departmental protocol regarding legal and ethical issues.

Name:

Advising

Description:

Demonstrated ability to consistently apply culturally appropriate advising, helping and coaching techniques while also recognizing the uniqueness of every individual. Demonstrated ability to accurately and consistently maintain confidentiality. Demonstrated ability to effectively interpret, understand and implement University administrative advising protocols. Demonstrated ability to consistently follow crises response protocol and consistently make appropriate decisions to initiate crisis intervention responses.

Name:

Communication Skills

Description:

Demonstrated effective interpersonal skills in all relationships, effective active listening skills and appropriate verbal and nonverbal communication skills.

Name:

University Policies

Description:

Demonstrated knowledge of policies by providing accurate information to students, staff, faculty and parents. Demonstrated familiarity with major university publications.

Name:

Administrative

Description:

Demonstrated ability to effectively and consistently apply time management, problem solving, and planning skills in the implementation of processes or programs. Demonstrated ability to effectively use technical solutions to assist in the timely collection/maintenance of key data and records and within university, division and department guidelines. Demonstrated ability to consistently meet functional accountabilities while staying within assigned budget constraints.

Name:

Personal Accountability for Results

Description:

Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.

Name:

Effective Communication

Description:

Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.

Name:

Problem Solving and Decision Making

Description:

Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.

Name:

Change Management

Description:

Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.

Name:

Leadership and Teamwork

Description:

Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.

Name:

Creativity and Innovation

Description:

Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.

Name:

Diversity and Inclusion

Description:

Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.

Name:

Sustainability

Description:

Understands the impact of decision making and personal behavior in achieving the university's commitment to a sustainable and carbon-neutral campus; supports and advances the university's sustainability initiatives; influences others to use sustainable practices.

Requisition Number:

2025S029Posting

Temporary:

No

Job Open Date:

03/27/2025

Open Until Filled:

Yes

EEO Statement:

The University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws.

Clery Act:

CAMPUS CRIME REPORTING AND STATISTICS

The Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at:
https://www.colgate.edu/about/offices-centers-institutes/dean-college/campus-safety-staff/clery-compliance. Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at
cusafety@colgate.edu.

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