Administrative Assistant - Planning & Operations Support (Hybrid) at Anoka County in Anoka, Minnesota

Job Description:

Job Posting End Date: April 3, 2025 at 11:59pm CST


Hiring range: $50,897 to $59,800 ($24.47 to $28.75 per hour). Starting rate will depend on experience, education, and qualifications. Advancement opportunities exist for individuals motivated to move up within Anoka County.


Come join our team at Anoka County where you can serve your community while enjoying the benefits of work-life balance! This includes 24 days paid of flexible time off and up to 12.5 holidays your first year.


In order to be considered for this position, information to support your answers must be included in your application. A resume attachment is optional and cannot be used in place of this application. Applications must be received by the closing deadline of 11:59pm on 04/03/2025 in order to be considered.



Position Description



Anoka County Community Social Services and Behavioral Health (CSSBH) currently has a full-time Administrative Assistant position available in our Planning & Operations Support service area. This position provides centralized control and management for the department's operational, administrative and clerical needs. Work includes general office management, such as record keeping, purchasing and financial activities, clerical and administrative support, and coordinating special projects.


Consider joining a team of professionals dedicated to providing services and support to the community! If your career ambitions resonate with our mission, we invite you to apply with Anoka County today!


This is a full-time, non-exempt position. Interviews will take place the week of April 14th, 2025, for those selected to move forward in the hiring process.



Pay & Benefits

• Salary: $50,897 to $59,800 ($24.47 to $28.75 per hour).
  
  


• 2025 Anoka County Salary Schedule Grade 28: $50,897 to $68,702 ($24.47 to $33.03 per hour).
  
  


• 24 days of paid flexible time off and up to 12.5 paid holidays.
  
  


• Comprehensive insurance, including medical, dental, vision, flex benefits and more at www.anokacountymn.gov/benefits.
  
  


• Medical and dental clinic exclusive to employees, located at the Anoka County Government Center.
  
  


• Pension plan and other retirement investment options.
  
  


• Advancement/professional development opportunities.
  
  

Work Location

• This hybrid position will work three days per week at the Anoka County Government Center, 2100 3rd Ave, Anoka, MN 55303, and two days remotely.
  
  


• Expected work hours are Monday - Friday, 8:00 a.m. - 4:30 p.m.
  
  

Job Duties and Responsibilities

These examples are not all inclusive and are intended to be illustrative of primary responsibilities of an Anoka County Administrative Assistant - Community Social Services & Behavioral Health.

• Provide clerical and administrative support for the department. Deliver remarkable customer service while answering phones, assisting walk-in guests, and reserving facilities.
  
  


• Perform office administration and operations activities such as maintain physical and electronic files, tracking personnel, handling billing, account maintenance and verifying purchases.
  
  


• Prepare and log regularly recurring data for department reports and documents.
  
  


• Receive, store, maintain and order office supplies inventory. Track orders and investigate problems.
  
  


• Create and edit written communication including letters, reports, and presentations as directed. Enter data into systems as needed.
  
  


• Act as a liaison and point of contact for employees, the department, and/or the public.
  
  


• Translate concerns and requests for information into clear and accurate responses and elevate concerns as needed.
  
  


• Compile and coordinate materials for meetings for multiple leadership levels of the organization.
  
  

Qualifications and Requirements:




Minimum Knowledge, Skills, and Abilities Needed

• High school diploma or equivalent education.
  
  


• Two years (2,080 annual hours) of full-time, job-related experience in a fast-paced office/business services or similar environment.
  
  


• In lieu of the required education, an equivalent combination of education and experience may be substituted on a year-for-year basis.
  
  

Preferred Knowledge, Skills, and Abilities Needed

• Strong written and verbal communication skills.
  
  


• Job-related experience with Outlook, Word, Excel, PowerPoint, Visio, Adobe, and DocuSign.
  
  


• Job-related experience working within a business office environment and with county and state programs.
  
  


• Provide proficient customer service skills both in person and over the phone while managing a large volume of inquiries.
  
  


• Accurately maintain electronic filing systems, systematic records, and manage multiple computer programs and databases.
  
  


• Ability to make sound and timely decisions while being technically proficient.
  
  


• Knowledge of purchase order procedures.
  
  

Physical Demands and Work Conditions

• Standard office environment.
  
  


• Vision abilities required by this job include close vision, distance vision, and the ability to adjust focus, such as to work on computers. Ability to see colors, shades, and brightness.
  
  


• Hearing abilities required for general and phone communication, signals, and machine sounds.
  
  


• Assignments are sedentary, occasionally alternating between sitting, standing, walking, crouching, and kneeling as required to perform job responsibilities. Frequent wrist and finger manipulation to complete computer work.
  
  


• Occasional lifting of 10-20 lbs.
  
  


• Equipment used includes computers, phones, and standard office equipment.
  
  


• Occasional travel to other county work sites as needed. Travel between work sites may require driving a county vehicle and/or a personal vehicle.
  
  


• Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions.
  
  

Selection Process



It is important that your application show all the relevant education and experience you possess. This information will determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions.



Pre-employment Requirements



Anoka County has determined that successfully passing a pre-employment criminal/driving background check, drug screen and DOT physical, and/or other qualifications checks may be necessary for certain positions. Applicants may be required to sign an informed consent form allowing the County to obtain to conduct such screenings and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.



About Anoka County



As the fourth largest county in Minnesota, we depend on the diversity, dedication, determination, and innovation of our employees. We offer a wide range of career opportunities for people with a variety of personalities, abilities, knowledge, and life experiences who can come together for the single purpose of serving Anoka County's 369,000 citizens in a respectful, innovative, and fiscally responsible manner. If your career aspirations resonate with our mission, we invite you to Find Your Path with Anoka County! Hear from other Anoka County employees here.



Commitment to Affirmative Action and Equal Opportunity Employment



Anoka County is committed to the principles of our Affirmative Action Plan and Equal Employment Opportunity. It is the policy of Anoka County to recruit, hire, train, and promote persons in all job titles, without regard to race, color, creed, religion, sex (including pregnancy and gender identity), national origin, marital status, genetic information, status with regard to public assistance, physical ability, sexual orientation, or age except where such status is a bona fide occupational qualification. It is the policy of Anoka County to make employment decisions in a manner that will further our Affirmative Action Plan and Equal Employment Opportunity.


If you require accommodations or have any other questions regarding this job posting, please call the Anoka County Human Resources Department at 763-324-4300 and reference the posting title and number. If you have questions about the hiring process, please visit: https://www.anokacountymn.gov/4411/Application-Process


Anoka County is an Equal Opportunity Employer, please see our EEO policy: https://www.anokacounty.us/401/Diversity-EEO Apply Now