Admin Specialist at Ultimate Staffing Services in GARDEN CITY, Georgia

Job Description:

Exciting opportunity in Georgia! We're looking for a bilingual Administration Specialist (English & Korean) to manage office operations, coordinate supplies, handle lunch and supply orders, and provide executive support to upper management. If you're organized, detail-oriented, and have strong communication skills in both English and Korean, apply today!


Pay rate: $20/hr


Schedule: Monday- Friday 7:30am-4:30pm


Job Description


? Oversee office supplies, furniture, leased equipment, fixed assets, AV/IT facilities, and company car management to ensure a well-equipped and functional work environment.


? Manage supply orders, lunch orders, and general administrative tasks to facilitate smooth office operations and support employee needs.


? Develop and execute effective internal communication strategies to enhance employee experience and ensure clear dissemination of information.


? Design engaging mass media content, including campaigns, to effectively communicate company initiatives and manage the effectiveness of communication channels.


? Process invoices within the General Affairs Department accurately and efficiently to support financial operations.


? Assist with managing legal contracts for the company, ensuring compliance and adherence to contractual agreements.


? Organize meetings, business trips, flights, and catering arrangements to facilitate smooth operations and enhance employee engagement.


? Address employee complaints related to the work environment by implementing improvement activities and fostering a positive workplace culture.


? Coordinate with external vendors for beautifying the office environment, including arranging workers, space adjustments, managing cleaning machines, and other related tasks.


? Manage company car fleet, including insurance coverage, maintenance, and scheduling to ensure safe and efficient transportation for employees.


[Executive Support]


? Assist upper management in making hotel and flight reservations, follow up on executive schedules and reservations, and provide administrative support as needed.


? Provide a service that is in line with the Executive's work habits and preferences, including support to the Executive and team members outside of normal business hours to manage unexpected requests.


? Work with other internal and external admins to coordinate meetings and events.


? Support special projects as required, summarizing, and translating data.


? Manage errands, subscriptions, org chart, incoming and outgoing mail, and any other miscellaneous/ad hoc duties.


Job Qualifications & Requirements


? Proficient in Microsoft Excel, PowerPoint, Word, Outlook, Power BI, and Teams at an intermediate level.


? Proven experience in human resources management and administrative support roles.


? Strong understanding of employment laws and regulations.


? Excellent communication and people skills.


? Proficiency in HRIS software and Microsoft Office suite.


? Ability to prioritize tasks and manage multiple deadlines effectively. ? Demonstrated strong technical writing skills in both Korean and English.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.