Administrative Assistant I at The University of Texas at Arlington in Arlington, Texas

Job Description:

Posting Number:

S06082P

Position Title:

Administrative Assistant I

Department:

Eng Center for Distance Educat

Location:

Arlington

Job Family:

Administrative Support

Position Status:

Full-time

Work Hours:

Standard

Work Schedule:

Monday - Friday, 8:00 AM - 5:00 PM

• Occasional evening or weekend work may be necessary depending on the student events.


• Extended work hours are periodically required.

Open to:

External and Internal

Salary:

Salary is commensurate based on qualifications and relevant experience.

Duration:

Funding expected to continue

Pay Basis:

Monthly

Benefits Eligible:

Yes

Benefits at UTA:

We are proud to offer a comprehensive benefits package to all our employees at the University.


https://www.uta.edu/hr/employee-benefits



To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:


https://resources.uta.edu/hr/services/records/compensation-tools.php

Job Summary:

The Administrative Assistant I will provide expert administrative support to help administrators achieve departmental goals through effective liaison activities, daily office management coordination, and the implementation of programs and projects.

Essential Duties and Responsibilities:

• Maintains day-to-day administrative responsibilities for the office including answering calls, responding to department emails, checking department voicemails, submitting maintenance requests, and scheduling meetings.


• Will assist with specialized projects that require significant attention to detail.


• Assists with budget implementation and office ordering.


• Supports activities of all areas of Engineering Success Services (ESS) .


• Serves as first point of contact for ESS office, greets students, employers, and alumni by providing superb customer service.


• Provides management of office keys, records retention, and business continuity planning.


• Tracks and assists with maintaining various projects and documentation.


• Performs various coordinating tasks to assist with meeting logistics, including room scheduling, ordering food, arranging chairs, tables, marker boards, AV equipment, etc.


• May assist with training and onboarding of new student employees.


• Other duties as assigned.

Minimum Qualifications:

• High school diploma or GED with three (3) years of administrative and clerical experience.

Preferred Qualifications:

• Bachelor's degree


• Proficient in Microsoft Suite.


• Experience with Canvas (Learning Management System).


• Experience with PeopleSoft.

Knowledge, Skills and Abilities:

• Basic principles of customer service.


• Prepares clear and concise reports, correspondence, and other written materials.


• Conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines.


• Researches, compiles, and summarizes a variety of informational, financial, and statistical data and materials.


• Organizes work, sets priorities, meets critical deadlines, and follows up on assignments with minimum direction.


• Applies logical thinking to solve problems or accomplish tasks.


• Understands, interprets, and communicates complicated policies, procedures, and protocols.


• Effectively uses automated systems including personal computers and office/specialized software packages.


• Utilizes techniques in effective interpersonal communication.


• Knowledgeable with University of Texas at Arlington policies and procedures.

Other Requirements :

Working Conditions:

CBC Requirement:

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement:

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

University Information:

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution. UTA ranks No. 4 nationally in Military Times' annual "Best for Vets: Colleges" list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA's $22.2 billion annual economic impact on Texas.


Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at
https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

ADA Accommodations:

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email
ADADocs@uta.edu.

Number of Vacancies:

1

Minimum Number of References Required:

3

Maximum Number of References Accepted:

3

Special Instructions to Applicants:

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

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