Proj & Fin Sys Analyst II at Bristol Industries, LLC in Anchorage, Alaska

Job Description:

Job Summary

The Project & Financial Systems Analyst II will play a critical role in supporting financial analysis and reporting, Unanet system administration, and project accounting functions. This position is responsible for managing financial data, ensuring the integrity and efficiency of Unanet and related systems, and assisting with project accounting functions during peak periods. The ideal candidate will have strong analytical skills, experience in financial analysis & reporting, and a solid understanding of project setup and financial systems administration.

Bristol Alliance of Companies (Bristol) is committed to building lasting relationships that reflect our hard work, ingenuity, and dedication to safety. Every employee has an impact on our success, which benefits the Native Culture, land, and people of the Bristol Bay region.

Our values: People, Communities, Reputation, Teamwork, Trust, and Truth.

Essential Functions

Financial Analysis & Reporting

• Manage the #Finance inbox, ensuring emails are categorized, assigned, and tracked for timely responses.


• Support the Finance Team by preparing and managing Excel files for weekly, monthly, quarterly, and annual financial reports and analysis.


• Assist in financial reporting, including but not limited to:
  
  
  
  • Weekly and monthly cash reporting
  
  
  • Financial summary reports
  
  
  • Division and administrative reports
  
  
  • Forecasting
  
  
  • NAICS reporting
  
  
  • Project stoplight report
  
  
  • Work-In-Progress (WIP) / Estimate-To-Complete (ETC) reports
  
  
  • Ad hoc financial reporting as needed
  
  
  
  


• Run reports from Unanet and ensure data integrity.


• Work with internal customers (accounting, project teams and management) to troubleshoot financial data, answer questions and educate and improve reporting.


• Assist in the annual budgeting process, including tracking and gathering necessary data for insurance updates.

Unanet System Administration Support

• Manage the Bristol Systems Support email box, responding to user issues and inquiries and escalating issues that need higher level resolution.


• Assist the Finance Team in Unanet and BVIP (Bristol Vendor Invoice Portal) administration and troubleshooting.


• Assist in implementing structural changes such as admin settings, new company setups, and cost center updates.


• Assist in conducting rolling reviews of processes to improve accuracy and efficiency.


• Assist in managing user access, including adding roles, organizational access, and security settings.


• Assist in performing testing of system solutions for accounting and financial reporting.


• Stay updated on Unanet system enhancements and contribute to improving Bristol’s financial solutions.


• Assist in report building and validation to support financial reporting needs.


• Serve as a conduit with Unanet, sending out employee notices of outages or updates.


• Assist in managing Project UTE/workbook versions, implementing changes, training users, and resolving issues.


• Assist in the development and distribution of Unanet training materials for employees.


• Conduct quarterly audits of user roles and access.


• Serve as a key stakeholder in Unanet, BVIP, and other system upgrades, module implementations, and system improvements.


• Supports the Finance Team in acting as the primary point of contact for working with Unanet consultants.

Project Accounting Support

• Support project accounting for two days per week during peak times, assisting in importing data to Unanet for the following:
  
  
  
  • Contract setups
  
  
  • Project setups
  
  
  • Proposal setups
  
  
  • Subcontract setups
  
  
  • Budget/task imports and setup
  
  
  • Budget Change Requests (BCRs)
  
  
  • Contract modifications
  
  
  • Subcontract modifications
  
  
  • Resolving issues related to time or expense tracking
  
  
  • Project Assignments
  
  
  • Project Administrators
  
  
  
  

 Competencies

• Strong organizational skills and ability to manage multiple priorities. This position requires being able to work independently and prioritize work. Communicating effectively with the Finance Team and the Sr. Director of Finance & Accounting as well as team members in accounting will be critical for success.


• Proficiency in financial analysis, reporting, and forecasting, primarily in Microsoft Excel but also will need to learn the reporting functions in Unanet and possibly other financial systems.


• Excellent Excel skills, including experience with financial modeling and data analysis. Must have a basic understanding of pivot tables and basic intermediate formulas such as Sumif, VLOOKUP, Index, etc. Must have the aptitude to become an advanced excel user, as the position requires analysis of large amounts of data. Knowledge of Microsoft Power Automate a huge plus.


• Ability to troubleshoot system administration and process issues.


• Knowledge of government contracting, cost pools, and indirect rate structures is preferred.


• Strong analytical and problem-solving abilities.


• Basic understanding of GAAP accounting principles and financial statements necessary, more advanced knowledge is preferred.


• Strong knowledge of Unanet or similar ERP systems is preferred but not mandatory – specific experience in system administration, importing and exporting of data is preferred.


• Ability to effectively communicate with finance, accounting, project teams, and IT professionals.


• Detail-oriented with a commitment to accuracy.


• Self-motivated and capable of working independently while collaborating with a team.

 Required Education and Experience

• Bachelor’s degree in accounting, finance, business administration, management information systems, data analytics or a related field (or equivalent experience).


• Minimum of 5 years of progressive experience in financial analysis, financial reporting, or related field.


• Proficiency in Microsoft Office Suite, particularly Excel.

Preferred Education and Experience

• Experience with BVIP, Unanet, or other financial system implementations or administration.


• Building complex Excel models, following modeling excellence.


• Knowledge of DCAA compliance and FAR 31 regulations.


• Familiarity with project-based accounting processes.

 Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Position is primarily based in an office environment, with occasional exposure to varying noise levels that may require clear and audible communication.


• Position may involve working in conditions that require prolonged periods of sitting, frequent use of computers, office equipment and collaboration in shared workspaces.


• Position will involve exposure to standard office equipment factors such as printer toner, paper dust, artificial lighting, and temperature variations due to air conditioning or heating systems.


• Position requires close visual focus for tasks such as operating a computer, reviewing documents and performing detailed analytical work.

 Physical Qualifications

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Mobility: must be able to stoop, kneel, reach, walk, lift, grasp, feel, talk, hear, and perform repetitive motions.


• Hearing: must be able to hear audible safety alarms.


• Visual Acuity: must be adequate to perform the above listed tasks in a safe manner and perform activities such as viewing a computer terminal and extensive reading.


• Lifting: must be able to exert up to 50 pounds of force occasionally and up to 20 pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Benefits

Excellent salary and benefits package to include paid time off, paid holidays, comprehensive health plan including medical, dental, vision, life, and short-term disability insurance, plus 401(k) plan with employer match.

Equal Opportunity Employer Statement

Bristol companies are equal opportunity employers and offer any available positions to all, without regard to race, color, religion, sex, national origin, age, disability, veteran status, parenthood, pregnancy, marital status, or changes in marital status, in accordance with applicable state and federal laws. This applies to recruitment, placement, pay, benefits, training, employment status changes, social and recreational programs, and other conditions and benefits of employment.

Bristol grants employment preference first to BBNC and Choggiung shareholders, their spouses, or descendants, and second to Alaska Native Corporation shareholders in accordance with P.L. 93-638.

Disclaimer

This job description is not intended to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

This job description is not a contract or employment. It does not promise or guarantee any particular benefit or specific action. All employment with Bristol is “at-will” which means that Bristol or employee can terminate the employment relationship at any time with or without cause.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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