Specialist II, Accounts Receivable at SSI Group in Mobile, Alabama

Job Description:

Purpose of Position


To provide financial, administrative, and clerical services that ensures effective, efficient, and accurate financial and administrative operations.



Duties and Responsibilities



Essential Functions

• Verifies that transactions comply with financial policies and procedures.

• Prepares, verifies, and processes invoices.

• Codes and allocates payment receipt documents.

• Prepares bank deposits.

• Maintain deposit and paper check logs.

• Investigates and resolves client queries and other accounts receivable issues.

• Maintains accounts receivable client accounts and files.

• Process mail involving Accounts Receivable items.

• Ensures the confidentiality and security of all financial records.

• Prepares regular periodic and special accounting reports.

• Carries out billing and reporting activities according to specific deadlines.

• Reconciles assigned accounts.

• Ensure that billing contacts are properly maintained.

• Assure accuracy and appropriateness of contract terms and attachments.

• Verifying the accuracy of invoices and other accounting documents or records.

• Processes and maintains deferred revenue records in ARED.

• Processes and maintains the Monthly 15th and Annual 15th recurring orders in GP.

• Handle all special billing situations including monthly, quarterly, and annual invoices.

• Organizes and maintains up to date financial records.

• Prepare customer statements, bills and invoices and reconcile accounts to the general ledger.

• Prepare and post credit, debit memos, and refund requests.

• Provide backup support to other groups in the accounting department, type periodic reports and perform other general administrative duties.

• Conduct account research and analysis.

• Interact with customers to resolve outstanding issues.

• Provide backup support to other groups and departments concerning customers and their contracts.

• Assists Accounts Receivable associates as needed to meet department deadlines, including assisting with overloads.

• Acts as a positive role model in all aspects of professional performance.

• Observes safety procedures and personnel policies.

• Updates job knowledge by participating in educational opportunities.

• Assist in month-end financial close.

Marginal Functions

• Other duties as assigned.

Skills, Knowledge, and Abilities

• Must exhibit strong proficiency in the use of Microsoft Office especially creating and using spreadsheets.

• Must be proficient in Excel, Floqast, GP, Oracle, PATS systems.

• Must demonstrate accuracy with attention to detail, be self-motivated and be able to take initiative.

• Must possess strong research and analytical skills, including critical thinking and problem solving.

• Must have knowledge of contracting terms and concepts.

• Must possess strong communications skills.

• Proficient in data entry.

• Good understanding of account reconciliations and audit practices.

• Strong work ethic.

• Customer service orientation and negotiation skills.

• Ability to work independently or as a team member.

• Demonstrates a sense of urgency and ability to meet deadlines.

• Possess the basic understanding of the fundamentals of Scrum.

• Must be familiar with the Issue Trak software.

• Must be familiar with GP ARED Deferred Revenue software.

• Knowledgeable in payer contracts, rate processing and rebates.

• Process invoices to customer web based portal.

• Ability to manage time and deadline-driven workload effectively including follow-through on tasks and assignments.

• Must be able to interact cordially and productively with co-workers in a team environment.

• Ability to handle multiple tasks effectively, work under pressure and to prioritize.

• Must possess excellent written, verbal and organizational skills.

• Must be able to maintain a high level of confidentiality.

• Must be able to proficiently speak, read and write in English.

• Must be able to make independent judgment decisions with little supervision.

• Ability to use hands, fingers and wrists, repetitively, using a computer keyboard and other office equipment.

• Must be able to hear clearly with or without aids and see clearly with or without corrective lenses.

• Must be able to lift up to 10 lbs. occasionally.

• Must be able to sit for prolonged periods of time and move around the building occasionally.

Security Roles and Responsibilities

• Implement and act in accordance with the organization's information security policies;
• Protect assets from unauthorized access, disclosure, modification, destruction or interference;
• Execute particular security processes or activities;
• Ensure responsibility is assigned to the individual for actions taken; and
• Report security events or potential events or other security risks to the InfoSec department.

Experience and Education Requirements



Education



Min/Preferred



Education Level



Description


Minimum

High School or GED

High School Diploma or GED required.

Preferred

4 Year / Bachelors Degree

Bachelor's Degree or some financial college courses preferred.



Years of Experience



Minimum Years of Experience



Comments


3

At least 3-5 years of accounting required.



Certifications



Min/Preferred



Certification



Description



A combination of experience and advanced education may be substituted. Background checks and drug test required. Apply Now