Office Manager at The Heritage Group in Indianapolis, Indiana

Job Description:

Avenew is a leading provider of innovative solutions, specializing in asset management, infrastructure development, and innovative financing for communities and private enterprises. As an industry disruptor, Avenew takes a holistic and unique approach to executing and maintaining transportation and infrastructure projects that help accelerate achieving economic development goals faster. Our commitment to cutting-edge technology, long-term sustainable solutions, and exceptional customer service are qualities that set us apart in the industry.


If you seek a fast-paced, entrepreneurial environment, ground-level opportunity to make an impact in your community, then our team is for you. We need a motivated Office Manager to help foster our culture and create an efficient operational environment where our team can deliver infrastructure improvement projects for our clients. If you are interested in making an impact, leaving your mark, being a part of something new, and growing yourself within a competitive team, then Avenew is for you!


About the Opportunity The Office Manager is responsible for overseeing and managing the daily administrative and operational functions of the office. This role involves ensuring efficiency, accuracy, and compliance in areas such as data processing, record-keeping, financial administration, and operational support. The Office Manager will assist leadership in managing the team, implementing process improvements, and contributing to the overall effectiveness of the organization.


*This role is primarily in-office, Downtown Indianapolis*



Essential Functions



Operational Management:

• Oversee and manage daily office operations, ensuring efficiency and accuracy.


• Develop and implement operational policies and procedures to streamline processes.


• Monitor workflow and identify areas for improvement.


• Ensure compliance with company policies and regulatory requirements.

Financial Administration:

• Manage financial transactions, including accounts payable and receivable.


• Assist in the preparation of financial reports and budgets.


• Ensure accurate record-keeping of financial data.


• Oversee payroll processing.

Data Management and Record-Keeping:

• Maintain accurate and organized records and databases.


• Ensure data integrity and security.


• Manage data entry and processing activities.


• Generate reports and analyze data to support business decisions.

Administrative Support:

• Manage administrative tasks, such as scheduling, correspondence, and filing.


• Coordinate with other departments to ensure smooth operations.


• Handle vendor relationships and procurement activities.


• Manage and maintain office IT infrastructure.

Process Improvement:

• Identify and implement process improvements to enhance efficiency and productivity.


• Analyze existing workflows and recommend changes to optimize operations.


• Utilize technology and automation to streamline processes.

• Additional duties and responsibilities as assigned, including but not limited to continuously growing in alignment with the Company's core values, competencies, and skills.

Education Qualifications

• Required High School or Equivalent


• Preferred Associate's Degree or Bachelor's degree

Experience Qualifications

• Required 3+ years of relevant experience in an office manager or administrative support role

Skills and Abilities

• Needed for Success


• To be prepared for success in this role at Avenew you will need the following:


• A relentlessly positive attitude!


• A desire to serve others to the highest level in helping them achieve their goals.


• Be interested in making yours and other communities a better place to live, work and play.


• An avid learner and critical thinker with natural tendency to ask the right questions to gather necessary problem-solving information.


• Ability to lead, manage and work within a team of professionals.


• Excellent communication and presentation skills with the ability to present complex information in a clear and concise manner.


• Strong analytical skills and the ability to make decisions quickly with great attention to detail.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.


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