Graduate Programs Specialist or Coordinator and Academic Advisor- NPRE at University of Illinois in Urbana, Illinois

Job Description:

Graduate Programs Specialist and Academic Advisor or Graduate Programs Coordinator and Academic Advisor



Nuclear, Plasma, and Radiological Engineering


The Grainger College of Engineering


University of Illinois Urbana-Champaign


The Department of Nuclear, Plasma, and Radiological Engineering in The Grainger College of Engineering seeks applicants for a Graduate Programs Specialist and Academic Advisor or Graduate Programs Coordinator and Academic Advisor position. This position is responsible for the administration and daily operation of the graduate program in the Department of Nuclear, Plasma, & Radiological Engineering.


Graduate Programs Specialist and Academic Advisor - the primary function is responsible for the administration and daily operation of the graduate program in the Department of Nuclear, Plasma, & Radiological Engineering.


Advising

• Approve student changes to academic status (petitions, withdrawals, course changes).


• Monitor degree progress and meet with students to ensure that all department requirements are met, including qualifying exams, preliminary and final exams, thesis, and dissertation deposit, etc.


• Coordinate the qualifying, preliminary, and final examination processes.


• Prepare and distribute communications via email or newsletter regarding the student programs. Advise graduate students referencing the campus and college policies and procedures. Anticipate and take initiative in discovering and resolving graduate student problems in consultation with the appropriate faculty member(s).


• Certify MS and PhD degrees at the departmental level.

Administrative

• Maintain all graduate student records within the department (online and paper files).


• Collaborate with other department staff to coordinate department outreach events, professional development activities, award recognition ceremonies, alumni events and other graduate program related departmental events.


• Serve as the department liaison to The Grainger College of Engineering, Graduate College and Campus for graduate programs.


• Work with the Associate Head (AH)/Director of Graduate Studies (DGS) and the Department Head to coordinate the TA and RA assignment process.


• Advise Associate Head (AH)/Director of Graduate Studies (DGS), Department Head and any relevant committee on allocation of graduate fellowships for new and continuing graduate students, including preparation of necessary paperwork for the Graduate College.

Admissions/Recruiting

• Provide timely processing of application material to the Graduate College for admission of graduate students to the University; and follow up with applicants on missing items, receipt of required documentation, and decision, once made.


• Serve as the primary contact for prospective graduate students.


• Coordinate the graduate student recruitment process, including planning and execution of "visit days/weekend."


• Organize new student orientation for graduate students.


• In collaboration with Communications, create and distribute recruitment material of various media types to develop sources of high-quality graduate student prospects.

Special Projects

• Track placement data for graduates from the MS and PhD graduate programs.


• Assist in the development, writing, and submission of fellowship and related education grant proposals and reports


• Lead outreach efforts that broaden underrepresented student participation in graduate program.


• Promote and coordinate efforts to increase diversity in the graduate student body.


• Assume additional graduate program duties to further the mission of the department.

Administration of NPRE 596

• Ensure all NPRE graduate students are registered for the appropriate section of NPRE 596 or have an exemption for from the DGS.


• Set up all technological needs to record and/or stream the seminar presentation,


• Manage the attendance for the course on timely basis to send out the recorded lectures to absent students when appropriate.


• Communicate with the DH, DGS, and student faculty advisor when students miss an inappropriate number of seminars.


• Ensure all recordings are housed in the appropriate Box location and permission is granted prior to public dissemination.

Graduate Programs Specialist and Academic Advisor
- QUALIFICATIONS


Minimum Qualifications:

• Bachelor's Degree in a related field.


• 2 years of professional experience with admissions, academic support, or related for students and within a higher education setting.


• Experience working with students from diverse backgrounds.

Preferred Qualifications:

• Master's Degree in a related field.


• Working knowledge of university graduate academic program policy and procedures.


• Proficiency in BANNER software and The Grainger College of Engineering IT portal applications.

Graduate Programs Coordinator and Academic Advisor - the primary functionis responsible for the administration, daily operation, and general oversight of the graduate program in the Department of Nuclear, Plasma, & Radiological Engineering.


Advising

• Approve student changes to academic status (petitions, withdrawals, course changes).


• Monitor degree progress and meet with students to ensure that all department requirements are met, including qualifying exams, preliminary and final exams, thesis and dissertation deposit, etc.


• Coordinate the qualifying, preliminary and final examination processes.


• Coordinate and perform the initial review in the annual graduate performance evaluation process.


• Monitor and update academic program information on the Department and university websites as needed.


• Prepare and distribute communications via email or newsletter regarding the student programs.


• Maintain and regularly update Graduate Student Handbook (pdf as well as web-based).


• Advise graduate students referencing the campus and college policies and procedures. Anticipate and take initiative in discovering and resolving graduate student problems in consultation with the appropriate faculty members(s).


• Certify MS and PhD degrees at the departmental level.

Administrative

• Maintain all graduate student records within the department (online and paper files).


• Support the Associate Head (AH)/Director of Graduate Studies (DGS) and Department Head on a variety of areas including program accreditation, curriculum development and revision; provide ad-hoc reporting data as needed.


• Together with the Associate Head (AH)/Director of Graduate Studies (DGS) and Department Head, develop and implement strategic means for growth in the graduate program, including the marketing and promotion of the program to potential students.


• Collaborate with other department staff to coordinate department outreach events, professional development activities, award recognition ceremonies, alumni events and other graduate program related departmental events.


• Serve as the department liaison to The Grainger College of Engineering, Graduate College and Campus for graduate programs.


• Work with the Associate Head (AH)/Director of Graduate Studies (DGS), the Department Head, and Faculty to coordinate the TA and RA assignment process.


• Advise Associate Head (AH)/Director of Graduate Studies (DGS), Department Head and any relevant committee on allocation of graduate fellowships for new and continuing graduate students, including preparation of necessary paperwork for the Graduate College.

Admissions/Recruiting

• Provide timely processing of application material to the Graduate College for admission of graduate students to the University; and follow up with applicants on missing items, receipt of required documentation, and decision, once made.


• Serve as the primary contact for prospective graduate students.


• Coordinate the graduate student recruitment process, including planning and execution of "visit days/weekend."


• Travel to peer institutions and graduate recruitment fairs representing NPRE, and possibly GCoE, to recruit graduate students.


• Organize new student orientation for graduate students.


• In collaboration with Communications, create and distribute recruitment material of various media types to develop sources of high-quality graduate student prospects.

Special Projects

• Track placement data for graduates from the MS and PhD graduate programs.


• Assist in the development, writing, and submission of fellowship and related education grant proposals and reports. Lead outreach efforts that broaden underrepresented student participation in graduate program.


• Promote and coordinate efforts to increase diversity in the graduate student body.


• Assume additional graduate program duties to further the mission of the department.


• Assist the DH and DGS in assessment of graduate degrees in NPRE.

Administration of NPRE 596

• Ensure all NPRE graduate students are registered for the appropriate section of NPRE 596 or have an exemption for from the DGS.


• Set up all technological needs to record and/or stream the seminar presentation,


• Manage the attendance for the course on timely basis to send out the recorded lectures to absent students when appropriate.


• Communicate with the DH, DGS, and student faculty advisor when students miss an inappropriate number of seminars.


• Ensure all recordings are housed in the appropriate Box location and permission is granted prior to public dissemination.

Graduate Programs Coordinator and Academic Advisor
- QUALIFICATIONS


Minimum Qualifications:

• Bachelor's Degree in a related field.


• 3+ years of professional experience working with admissions, academic support, or related for students within a higher education


• Experience working with students from diverse backgrounds.


• May need to travel to graduate student fair.

Preferred Qualifications:

• Master's Degree in a related field.


• Working knowledge of university graduate academic program policy and procedures.


• Proficiency in BANNER software and The Grainger College of Engineering IT portal applications.

Knowledge, Skills and Abilities:

• Strong oral and written communication skills.


• Ability to work with students and faculty from diverse backgrounds.


• Proven track record of customer service with particular emphasis on interactions with faculty and students, must be results- oriented.


• Strong organizational and time management skills.


• Proficiency in Microsoft Office and ability to efficiently use web-based applications.

APPOINTMENT INFORMATION


This is a full-time academic professional position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. Applicants may be interviewed before the closing date; however, no hiring decision will be made until after that date. The budgeted salary range for Graduate Programs Specialist and Academic Advisor is $50,000-60,000 and the budgeted salary range for Graduate Programs Coordinator and Academic Advisor is $55,000-65,000. Salary is competitive and commensurate with qualifications and experience, while also considering equity. This position will be expected to work at the University of Illinois Urbana-Champaign campus on a full-time basis per the University's Workplace Flexibility policy . Sponsorship for work authorization is not available for this position.



APPLICATION PROCEDURES AND DEADLINE INFORMATION :


Applications must be received by 6:00 pm (CST) on April 16, 2025. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. Applications not submitted through https://jobs.illinois.edu will not be considered. For further information about this specific position, please contact Allie Langley at ardonne2@illinois.edu . For questions regarding the application process, please contact 217-333-2137.


The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .


Requisition ID: 1029808

Job Category: Education & Student Services
Apply at: https://jobs.illinois.edu
Apply Now