Assistant Director of the Institute for Korean Studies (Program Management Specialist) at Indiana University in Bloomington, Indiana

Job Description:

Department



EAST ASIAN LANGS & CULTURES (BL-EALC-IUBLA)



Department Information



The Institute for Korean Studies at Indiana University (IU) promotes interdisciplinary approaches to the understanding of South and North Korea. IU has a distinguished history in Korean Studies and is one of the oldest programs in the nation. This distinction, along with leading-edge resources and faculty expertise in the field, makes us a hub for Korean Studies in the Midwest.



Job Summary



Department-Specific Responsibilities

• Organizes colloquia, seminars, and lectures.


• Hosts international academic conferences and meetings in partnership with other institutions.


• Coordinates research projects for all levels (undergraduate, graduate, and professional).


• Hosts cultural events and programs for the campus community and the public.


• Administers the Bloomington Sejong Institute program for the Bloomington community and surrounding areas.


• Maintains grant reports, budgets, and other related documents for proper reconciliation.


• Updates the IKS website, blog, and social media platforms.


• Leads a team of volunteers.


• Promotes all aspects of Korean Studies.


• Designs, plans, and coordinates activities to ensure program goals and objectives are met.


• Participates in strategic planning, implementing and developing the program's activities to meet its goals and mission.


• Performs duties necessary for program operation- developing reports and budgets and maintaining the program's informational material.


• Oversees events and trainings, grants and loan programs, and is responsible for grant research, writing and reporting.

General Responsibilities

• Plans, directs and implements programs or events, including the creation of materials to support these events.


• Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors and the public; approves staff purchase requests; arranges staff travel, accommodations, and research activities.


• Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds. May be responsible for meeting revenue targets.


• Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students and volunteers. Mentors, serves as a resource and provides guidance to team staff members as needed.


• Researches available grants and works closely with managers to identify funding needs and potential sources, creates grant proposals that further advance support of the program and program participants; May be responsible for meeting revenue targets.


• Constructs and administers program budgets and approves spending. Tracks progress on deliverables, analyzes data on projected spending and prepares reports for higher management and funding sources.


• Keeps abreast of best practices to recommend policies and procedures that deliver a quality program experience.

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION



Required

• Bachelor's degree

WORK EXPERIENCE



Required

• 2 years in a related field

SKILLS



Required

• Proficient communication skills


• Maintains a high degree of professionalism


• Demonstrated time management and priority setting skills


• Demonstrates a high commitment to quality


• Possesses flexibility to work in a fast paced, dynamic environment


• Seeks to acquire knowledge in area of specialty


• Highly thorough and dependable


• Demonstrates a high level of accuracy, even under pressure

Working Conditions / Demands



This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.



Work Location



Hamilton Lugar School of Global and International Studies building


Bloomington, Indiana



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance


• Health savings account with generous IU contributions


• Healthcare and dependent care flexible spending accounts


• Basic group life insurance paid by IU


• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance


• Base retirement plan with generous IU contributions, subject to vesting


• Voluntary supplemental retirement plan options


• Tuition subsidy for employees and family members taking IU courses


• 10 paid holidays plus a paid winter break each year


• Generous paid time off plans


• Paid leave for new parents and IU-sponsored volunteer events


• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.



Job Classification



Career Level: Career


FLSA: Exempt


Job Function: General Administration


Job Family: Program Management
Click here to learn more about Indiana University's Job Framework.



Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.



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