Senior Office Assistant at Veritiv in New York, New York

Job Description:

Job Purpose:



Our Senior Office Assistant will execute and coordinate activities within a facility to ensure efficiencies for current employees and visitors.



Job Responsibilities:

• Administer headquarters' facilities budget, ensuring all expenses are properly accounted for and within budget.
• Assist with office layout planning, moves and new-hire setups and maintains office floorplans.
• Coordinate with maintenance and office supply vendors on deliveries, negotiations, upgrades, etc.
• Organize and maintain inventory of breakroom, conference room & office supplies and furnishings.
• Provide basic and accurate information in-person and via phone/email to internal and external customers/clients/employees.
• Greet and direct visitors and provide a positive first impression and maintain neatness in lobby and other common areas.
• Receive and sort incoming mail, process outgoing mail, maintain postage machine and related records.
• Assists with maintaining office security by following safety procedures and controlling access via the reception desk.
• Performs other clerical receptionist duties such as filing, copying, meeting organizing, etc.
Identifies opportunities for process and office management improvement.



Additional Responsibilities & Qualifications:

• Our busy office is seeking a Senior Office Assistant with Customer Service skills.


• The ideal candidate will be organized, efficient and detail-oriented and will possess excellent verbal and written communication skills.


• Must be proficient with Microsoft products with strong excel spreadsheet abilities and reporting.


• Ability to work independently and as part of a team.


• Duties include support, leaders, customer service, order entry and special projects as needed.


• Minimum 5 - 7 years' experience required.


• Salary: $80,000 - $84,000 based upon experience plus bonus potential.

Work Experience:

• 3-5 years of related job experience.
• Ability to manage multiple projects, work under pressure, and adapt to sudden changes in the work environment.
• Ability to work quickly and efficiently.
• Excellent verbal, written, people, and diplomacy skills are required.
• Experience of planning, managing and organizing resources within short/medium timescales within the overall policy framework.
• Proficient with Microsoft Office Suite.
• Strong customer service skills (friendly, courteous and helpful).
• Strong planning and organization skills are required.



Education:

• High School Diploma/GED Preferred



What We Offer

• Engaging and inclusive culture with employee-led Employee Resource Groups, Veritiv Cultural Alliance, recognition platform, etc.


• Extensive training opportunities, professional development programs, career pathing, and mentorship opportunities.


• Collaborative atmosphere with our customers and suppliers to create healthier, safer and more sustainable communities through our responsible operations and innovative solutions.


• Healthcare benefits and 401k, paid time off, tuition reimbursement, and much more!

About Veritiv



Together with its subsidiaries, Veritiv is the leading full-service provider of packaging solutions. Veritiv also provides JanSan, hygiene, print and publishing products and services. Veritiv serves customers in a wide range of industries, through team members around the world helping shape the success of its customers. For more information, visit www.veritiv.com and connect with the Company on LinkedIn .


Veritiv is an Equal Opportunity/Affirmative Action employer.
EEO Policy US | EEO Policy Mexico
This description does not attempt to define the job's essential functions as defined by applicable disabilities law.
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