Job Description:

Application Instructions:

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Job Title:

Executive Assistant to the Dean

Department:

Dean's Office, School of Medicine

College/Division:

School Of Medicine

Primary Job Posting Location:

Macon, GA 31207

Additional Job Posting Locations:

(Other locations that this position could be based)

Job Details:

The School of Medicine on the Macon, Georgia campus is searching for a Executive Assistant to assist and support the Dean of the School of Medicine.

Responsibilities:

The Executive Assistant performs highly responsible administrative support, including word processing, scheduling, drafting correspondence, communicating with persons inside and outside the University community, and foreseeing the needs of the Dean in order to prepare her for upcoming events. This position will provide assistance to the Dean related to the promotion and tenure process and maintain and set up all paper faculty personnel files in accordance with accreditation standards. Duties range from general administrative support activities to tasks that require exercising judgment in resolving task-specific problems within established University rules and guidelines. The Executive Assistant must be flexible in providing assistance to various departments and professional staff as requested by the Dean. Additional related duties include providing leadership to the Administrative Assistants to the Campus Deans at the Columbus and Savannah Campuses, as well as supervising the Front Desk Receptionist in Macon. Other responsibilities are assigned by the Dean as needed.

Qualifications

A bachelor's degree and one year of administrative support experience are required. In lieu of a degree, an equivalent combination of education and related experience will be considered. Candidates must have proficiency with Microsoft Office.

Knowledge/Skills/Abilities:

• Ability to use multi-line phone system with various features to transfer calls and set-up meetings and conference calls.

• Understand University organizational structure to provide assistance to callers and visitors.

• Ability to prioritize tasks and projects and to multi-task.

• Strong professional oral and written communication.

Background Check Contingencies:
- Criminal History

Required Document Attachments:
- Resume
- Cover letter
- List of three professional references with contact information

Why Work at Mercer University

Mercer University offers a variety of benefits for eligible employees including comprehensive health insurance (for self and dependents), generous retirement contributions, tuition waivers, paid vacation and sick leave, technology discounts, schedules that allow for work-life balance, and  so much more!

At Mercer University, a Bear is more than a mascot: it's a frame of mind that begins with a strong desire to make the most out of your career. Mercer Bears do not settle for mediocrity or the status quo. If you're seeking an environment where your passion and determination are embraced, then you want to work at Mercer University.

For more information, please visit: https://hr.mercer.edu/prospective/

Scheduled Weekly Hours:

40

Job Family:

Staff Clerical Non-exempt

EEO Statement:

EEO/Veteran/Disability

Equal employment opportunity, including veterans and individuals with disabilities.

PI266509167

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