Administrative Assistant at State of Nebraska in Lincoln, Nebraska

Job Description:

The work we do matters!




Hiring Agency:

Supreme Court - Agency 5



Location:

Lincoln, NE



Hiring Rate:

$23.099



Job Posting:

JR2025-00014805 Administrative Assistant (Open)



Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):
04-11-2025



Job Description:

The Judicial Branch is a state-funded Branch of Government that offers medical/dental/vision, $20,000 free basic life insurance, state-matched 156% retirement plan, 13 paid holidays, earned paid vacation and sick leave, and more.


This person's duties are to support the work of the Juvenile Probation Services Division within the Administrative Office of the Courts and Probation.


This classification level is responsible for performing administrative support for program and department directors. Responsibilities may include managing calendar for department director; creating department budget estimates; coordinating vendor procurement contracts; handling escalated customer service requests requiring advanced knowledge, experience and independent initiative; processing procurement, payroll, and human resources transactions; maintaining records; and coordinating travel reservations and logistics for department head; and/or providing specialized administrative support to senior staff and logistical support for programs.



JOB DUTIES



1. Provides advanced and specialized administrative support to a department executive, which may include providing input for new hires; maintaining department executive calendar; scheduling and coordinating appointments, meetings, activities, or events; attending meetings and taking notes.


2. Composes, edits, and reviews a variety of standard or specialized correspondence, reports, documents, applications, forms, violations, memos, and other applicable materials.


3. Responds to requests for information, in person, via e-mail, and over the phone; provides and explains department policies, procedures and regulations.


4. Organizes and maintains files, such as creating and maintaining confidential department/employee files; files documents alphabetically, numerically, or by other prescribed methods.


5. Creates purchase orders; orders and maintains office inventory and supplies, may prepare and deposit checks, process department payroll.


6. Performs other duties of a similar nature or level. The above classification responsibilities represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.


The Judicial Branch values our employees as well as a supportive environment that strives to promote diversity, equity, inclusion and belonging. We recruit, hire, train and promote in all job qualifications at all levels without regard to race, religion, sex, age, national origin, disability, marital status, sexual orientation, or genetics. The Judicial Branch complies with Veterans Preference Laws.



Requirements / Qualifications




Minimum Qualifications: Associate's degree in related field; and 2 years of advanced administrative support experience; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.


All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.



Preferred Qualifications: Persons with previous juvenile justice lived experience/system involvement encouraged to apply.

• Individuals with lived experience bring a core expertise which is essential and will inform the work of the Juvenile Probation Services Division.
  
  


• Applicants must have 2 years between juvenile justice system involvement and applying for this position.
  
  

KNOWLEDGE

• Judicial Branch programs and services.
  
  


• Applicable Federal, State, and local laws and regulations.
  
  


• Department procedures and processes.
  
  


• Customer service procedures and processes.
  
  


• Report preparation procedures and processes.
  
  


• Filing procedures and processes.
  
  


• Office procedures and equipment.
  
  


• Computers and applicable software applications.
  
  

SKILLS

• Applying applicable Federal, State, and local laws and regulations.
  
  


• Processing information utilizing established procedures.
  
  


• Preparing correspondence, memos, and/or other related information.
  
  


• Assembling and organizing data and information.
  
  


• Providing customer service.
  
  


• Maintaining records and files.
  
  


• Operating computers and applicable software applications.
  
  


• Applying communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.
  
  

PHYSICAL REQUIREMENTS




Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.






Benefits



We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.


Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits



Equal Opportunity Statement



The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.



Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page. Apply Now