Contract Coordinator at Thermo Fisher Scientific in New York, New York

Job Description:

Work Schedule

Standard (Mon-Fri)



Environmental Conditions

Office



Job Description



Thermo Fisher Scientific seeks a Contract Coordinator to assist in bid management and contract coordination for the Commercial team.



Daily Responsibilities:

• Document Management:

Access and review submissions from the intake portal.


1. Download, coordinate, and handle bid-related documents.


Populate and maintain bid response folders.

• Bid Processing:

Supervise customer portals for updates and submission formats.


1. Draft, finalize, and submit bid responses.


Review commercial terms in terms and conditions and bid specifications.


1. Confirm receipt of bid responses and handle follow-up communications.

• Coordination and Communication:

Ensure pricing is processed with the appropriate niche structure.


1. Engage with sales representatives to assemble vital information and documentation.


Collaborate with other team members such as legal for review of the legal terms within the bid, finance and other functions, as necessary.


1. Initiate communication with sales regarding bid processes and deadlines.



Shared Responsibilities with other collaborators:

• Validation and Compliance:

Validate and confirm bid requirements and technical specifications.


1. Coordinate the preparation and submission of bid documents.


Submit questions to customers and handle Q&A documents.

• Documentation Preparation:

Draft and finalize cover letters and divider sheets for bid submissions.


1. Ensure all bid documents align with customer instructions.

• Collaboration:

Work closely with sales representatives to ensure they are aware of their responsibilities and deadlines.


1. Collaborate on the preparation and submission of bid documents, ensuring compliance with customer instructions.


How will you get here?

• Bachelor's degree in Business Administration, Law, or a related field.


• Minimum of 3 years experience in contract management, bid management, or a related role.

Knowledge, Skills, Abilities:

• Strong interpersonal skills and attention to detail.


• Excellent communication and collaboration skills.


• Proficient in Microsoft Office Suite and relevant contract management software.


• Ability to manage multiple tasks and deadlines in a fast-paced environment.

Key Proficiencies:

• Attention to Detail: Ensure accuracy and compliance in all bid-related documents and processes.


• Knowing when and how to bring up important matters for legal review is crucial.


• Communication: Effectively connect with internal teams and external collaborators.


• Organization: Manage multiple tasks and deadlines efficiently.


• Teamwork: Effectively collaborate with the Bids & Contracts team and sales representatives.

At Thermo Fisher Scientific, every one of our 100,000 outstanding minds has an unusual story to tell. Join us and contribute to our outstanding mission-enabling our customers to make the world healthier, cleaner, and safer. Apply today! http://jobs.thermofisher.com



Compensation and Benefits

The salary range estimated for this position based in New York is $75,800.00-$113,675.00.


This position may also be eligible to receive a variable annual bonus based on company, team, and/or individual performance results in accordance with company policy. We offer a comprehensive Total Rewards package that our U.S. colleagues and their families can count on, which includes:

• A choice of national medical and dental plans, and a national vision plan, including health incentive programs
  
  


• Employee assistance and family support programs, including commuter benefits and tuition reimbursement
  
  


• At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy
  
  


• Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan
  
  


• Employees' Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount
  
  

For more information on our benefits, please visit: https://jobs.thermofisher.com/global/en/total-rewards Apply Now