Document Control Specialist at Luster National, Inc. in San Jose, California

Job Description:

About the Position

We are seeking skilled Document Control Specialists to join our team and play a crucial role in managing the lifecycle of critical project documents for large-scale public works infrastructure programs. This role offers the opportunity to work on impactful projects, ensuring the accessibility, security, and compliance of essential documentation while collaborating with a dynamic team of professionals. If you have a passion for all things documentation, have exceptional attention to detail, and thrive in fast-paced environments, this position is tailored for you!

This is a long term, full-time, onsite position located in San Jose, CA.

Responsibilities

• Provide document control for various transit and highway projects.
• Attend weekly progress and coordination meetings.
• Download/upload project information into Contract Manager.
• Maintain field office project files (paper and electronic) and scan paper documents as required.
• Prepare basic correspondence and spreadsheets as required.
• Perform routine office tasks scan, copy, fax, file, organize, order supplies, mail, e-mail, etc.
• Manage and maintain quality project records including project logs, submittals, RFIs, daily reports, material certifications, certified payrolls inspection reports, meeting minutes, letters and general project correspondence.
• Provide support for project miscellaneous document routing and assist with various administrative duties.

Skills and Attributes

• Possess excellent written and verbal communication and interpersonal skills.
• Possess excellent multi-tasking and organizational skills.
• Collaborative mindset that fosters teamwork, trust, and positive relationships.
• Natural curiosity, problem-solving abilities, and a passion for continuous improvement.

Minimum Qualifications

• Bachelors degree in Engineering, Construction Management, Business Administration, Project Management, or related field or equivalent combination of education/experience.
• 5+ years of experience as a Document Control Specialist.
• Understanding of security protocols and the management of sensitive/confidential information. 
• Understanding of project close out.
• Proficiency with industry standard document control software (e.g, E-Builder, Aconex, Procore, LiveLink or SharePoint, etc.) 
• Proficiency with Microsoft Office (e.g., Outlook, Word, Excel, PowerPoint, etc.)  

Preferred Qualifications

• Experience with large infrastructure programs ($500M+)
• Highway/Transit project experience.

Compensation Details

The salary range listed for this role is $83k-$100k/yr ($40-$48/hr). The final salary offered is based on multiple factors and is thoughtfully aligned with each candidates level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, etc.

Just LOOK at the Benefits We Offer!

• Unlimited Flexible Time Off
• Paid Holidays
• Paid Parental Leave
• Health Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Accounts (Healthcare and Dependent/Elder Care)
• Long Term Disability Insurance
• Short Term Disability Insurance
• Life Insurance and Accidental Death & Dismemberment Policy
• 401(k) Plan with Guaranteed Employer Contribution
• Formal Career Planning and Development Program
• $2,500 Annually Towards Professional Development
• Wellness Program with Monthly Wellness Stipend
• Company Cell Phone or Cell Phone Plan Reimbursement
• Free Personalized Meal Planning & Nutrition Support with a Registered Dietitian
• Free Personal Financial Planning Services
• Employee Assistance Program
• Employee Discounts
• Employee Referral Bonus
• Specific plan details and coverage for each benefit noted above will be provided upon offer. #IN-LNJS

Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Luster does not accept unsolicited resumes. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.

Please email hiring@luster.com for accommodations necessary to complete the application process.

Equal Opportunity Employer, including disability/protected veterans



Equal employment opportunity, including veterans and individuals with disabilities.

PI266429797

Salary:

$83,000.00

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