Event and Programs Services Coordinator, Orientation and Enrollment Programs at Indiana University in Bloomington, Indiana

Job Description:

Department



ORIENTATION (BL-ORIE-IUBLA)



Department Information



No job description available



Job Summary



Department-Specific Responsibilities

• Provides administrative support for university event services, including customer services, space reservation, layout of event spaces, calendar setup and scheduling, and coordination with vendors. Events may include seminars, workshops, conferences, alumni development, performances or exhibitions.


• May perform occasional duties in support of other business needs.


• Supports events and programs affecting recruitment, enrollment and transition of Indiana University undergraduates.


• As a member of the Enrollment Events and Programs team within Orientation and Enrollment Programs (OEP,) serve to coordinate logistics related to a variety of student-facing events designed for prospective, admitted and, in some cases, current students.


• Enrollment programs and events occur both on- and off-campus, including a variety of locations in and out of state. Programs occur throughout the year, with highest variety / number of events typically throughout the spring semester.


• Events often include travel and work outside the standard business day.

General Responsibilities

• Coordinates basic and increasingly more complex design, layout, and logistics of events including seminars, workshops, board meetings, conferences, student and alumni events, performances, and exhibitions.


• Acts as a liaison with relevant vendors, partner organizations, departments, and/or facilities and ensures event plans adhere to stipulated budget, specifications, policies, and standard procedures.


• Answers guest and customer calls and emails and provides information related to event services.


• Maintains files, documents, calendars, and event-related correspondence records. Maintains mailing lists and may help with printing and distribution of event marketing materials.


• Assists in the setup of meeting or conference spaces; may delegate setup tasks to Set-Up Coordinator(s) depending on event size/scope.


• May interface with media and/or marketing and communications representatives regarding calendar of events and event publicity.


• May provide guidance to lower-level Event Services Coordinators.

Qualifications



Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.


EDUCATION



Required

• High school diploma or equivalent (such as HSED or GED)

WORK EXPERIENCE



Required

• 2 years experience in events, customer service, administrative, or related field

SKILLS



Required

• Proficient communication skills


• Maintains a high degree of professionalism


• Demonstrates time management and priority setting skills


• Demonstrates a high commitment to quality


• Possesses flexibility to work in a fast paced, dynamic environment


• Highly thorough and dependable

Working Conditions / Demands



This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 25 pounds. The role requires the ability to detect items in close proximity as well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.



Work Location



Bloomington, Indiana


This position is eligible to work a hybrid schedule (with 4 remote workdays a month), subject to change in the future based on university policy and business needs.



Advertised Salary



$43,000 ($20.67) to $45,000 ($21.63) annually



Benefits Overview



For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance


• Health savings account with generous IU contributions


• Healthcare and dependent care flexible spending accounts


• Basic group life insurance paid by IU


• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance


• Base retirement plan with generous IU contributions, subject to vesting


• Voluntary supplemental retirement plan options


• Tuition subsidy for employees and family members taking IU courses


• 10 paid holidays plus a paid winter break each year


• Generous paid time off plans


• Paid leave for new parents and IU-sponsored volunteer events


• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.



Job Classification



Career Level: Intermediate


FLSA: Nonexempt


Job Function: Operations


Job Family: Events


Click here to learn more about Indiana University's Job Framework.



Posting Disclaimer



This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.


If you wish to include a cover letter, you may include it with your resume when uploading attachments.



Equal Employment Opportunity



Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.



Campus Safety and Security



The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.



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