Business Undergraduate Programs Coordinator at Lehigh University in Bethlehem, Pennsylvania

Job Description:

Lehigh University

Lehigh University is an affirmative action/equal opportunity employer and does not discriminate on the basis of age, color, disability, gender, gender identity, genetic information, marital status, national or ethnic origin, race, religion, sexual orientation, or veteran status. Lehigh University provides comprehensive benefits including partner benefits.

Lehigh University, a premier research institution renowned for its academic excellence and vibrant community, invites applications for the position of Undergraduate Programs Coordinator in the College of Business. This exciting opportunity allows you to play a pivotal role in supporting the Associate Dean, Associate Directors, and Advising Team, ensuring seamless administrative operations and exceptional student services.

As the Coordinator, you will serve as the primary point of contact for the Lehigh Business Undergraduate office, fostering a welcoming and inclusive environment for students, faculty, and visitors. Your strong organizational, communication, and problem-solving skills will be essential in enhancing the effectiveness of the office, supporting its mission to provide exceptional academic services and engagement opportunities for business students. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community.

Position Number: S78440

This position is a Grade: 7 - 37.5 with an approximate salary range of $36,090-$43,330 and is subject to change based on experience, skills and qualifications.

Key Responsibilities:
• Serve as the leader of the office’s “Front of House” student staff, fostering a welcoming and inclusive environment.
• Monitor and reconcile the administrative operating budget, processing financial transactions such as purchase orders, check requisitions, invoice payments, index transfers, travel and conference bookings, and subscriptions.
• Assist the Associate Dean and Advising team in processing major declaration forms and exception petitions in Ellucian Banner and ARGOS for all business programs.
• Support accurate record-keeping and advising assignments through university systems (Argos, RedRock AdvisorTrac, EAB Navigate Compass, etc.).
• Assist in maintaining CourseSites to communicate expectations and reminders related to AACSB Assurance of Learning processes.
• Plan and manage logistics for key College of Business events, including New Student Orientation, awards celebrations, Student to Professional Program events, faculty committee meetings, and admissions events.
• Administer College Faculty & Staff Awards, Bond Award, and Undergraduate Beta Gamma Sigma Honors Society nominations and induction.

Qualifications:
• Associates, Vocational or Technical Degree or equivalent combination of education and experience; Bachelor's Degree preferred in a related field. 
• One to three years of related work experience.
● Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and Google Workspace (Gmail, Calendar, Sheets, Docs, Slides, Drive, Forms, Chat) required.
● Proficiency in and/or demonstrated ability and willingness to learn new software including: DocuSign; Adobe Acrobat; Drupal 10; Ellucian DegreeWorks; Ellucian Banner 9; Zoom and Zoom Phone; TimeClock Plus; Agora CX; BrightSign Network; Instagram; Canva Teams; FirstUp; Moodle (Coursesite); evisions ARGOS; RedRock AdvisorTrac 4.0; EAB Navigate (Compass); 25Live; Handshake; Wells Fargo Expense Manager; and Qualtrics XM are strongly desired.
● Must be able to work in a fast-paced, dynamic environment, adjusting to changing priorities and deadlines.
● Strong attention to detail and a high degree of accuracy in managing data and processes.
● Ability to work independently and make decisions with minimal supervision.

Lehigh University offers a dynamic and supportive work environment that values diversity, equity, and inclusion. We are committed to fostering a workplace culture that promotes personal and professional growth, work-life balance, and a sense of belonging for all employees. Our comprehensive benefits package includes competitive salaries, healthcare plans, retirement savings options, tuition remission, and numerous wellness programs.

Join a community that values innovation, collaboration, and a passion for excellence. Lehigh University is dedicated to creating a sustainable and inclusive environment that empowers individuals to thrive and make a lasting impact. By embracing our core values of integrity, inclusivity, and intellectual curiosity, you will have the opportunity to contribute to a mission that shapes the leaders of tomorrow. Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist.  
• The duties of the position do not allow for a remote work option; the employee in this position will be required to work on campus where they can be fully accessible to the Lehigh community.
• Ability to work evenings and weekends.
• Desk coverage is critical.
• This position works with minors.

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position.

Only complete applications will be considered therefore please complete the application in its entirety.  Once the posting is removed from the website applications may no longer be allowed to be completed.

Equal employment opportunity, including veterans and individuals with disabilities.

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